Integration of payment gateways with accounting system

Purpose

1.1. Automatically connect payment gateways with accounting systems to streamline the full cycle from customer payment receipt to transaction reconciliation and financial reporting.
1.2. Enable real-time automated payment tracking, automated invoice matching, and automated ledger updates upon successful payments, minimizing manual data entry and errors.
1.3. Support automating tax calculations, automatedly updating customer balances, and automating reporting for compliance and analytics in playground facility transactions.

Trigger Conditions

2.1. Automated trigger when a payment is made via online portal or in-person POS for playground bookings or memberships.
2.2. Automatedly triggered by new or updated invoices, refunds, or chargebacks from the payment gateway.
2.3. Scheduled automating at end-of-day or real-time sync for all transactions.

Platform Variants

3.1. Stripe
• Feature/Setting: Configure Webhooks (PaymentIntent Succeeded, Invoice Paid) for automated accounting entry creation via API.

3.2. PayPal
• Feature/Setting: Use Instant Payment Notification (IPN) for real-time payment event automating to the accounting platform's API.

3.3. Square
• Feature/Setting: Deploy Webhooks ("payment.created", "refund.created") for automating sales and refund ledger entries.

3.4. Authorize.Net
• Feature/Setting: Configure Transaction Reporting API for automated invoice-matching and reconciliation automation.

3.5. Braintree
• Feature/Setting: Enable Webhooks and Settlement Batch Summary for automating daily transaction posting.

3.6. QuickBooks Online
• Feature/Setting: Utilize the Sales Receipt and Invoice API for automated recording of received payments.

3.7. Xero
• Feature/Setting: Automate with the Payments endpoint for real-time updating of paid invoices.

3.8. Sage Intacct
• Feature/Setting: Configure API (ARPayment, ARInvoice functions) for automating incoming payment entries.

3.9. FreshBooks
• Feature/Setting: Use the Payments API to automate customer payment recording.

3.10. Zoho Books
• Feature/Setting: Connect via Payments API for automated transaction syncing.

3.11. Wave
• Feature/Setting: Payments endpoint for automating received payment updates on invoices.

3.12. Netsuite
• Feature/Setting: Integrate with SuiteTalk API for automated transaction journaling.

3.13. SAP Business One
• Feature/Setting: DI API or Service Layer for payment receipt automation.

3.14. KashFlow
• Feature/Setting: Payments API to automate invoice reconciliation.

3.15. Oracle NetSuite
• Feature/Setting: Invoice and Payment APIs for automated matching and bank reconciliation.

3.16. GoCardless
• Feature/Setting: Webhooks for automating direct debit success/failure entries.

3.17. Worldpay
• Feature/Setting: API notifications for automated payment update automation.

3.18. Adyen
• Feature/Setting: Notification Webhooks for automated ledger updates on every event.

3.19. Mollie
• Feature/Setting: Payments API + Webhooks for automating transaction reporting.

3.20. Plaid
• Feature/Setting: Integrate Transactions endpoint for automating bank reconciliation with playground income.

Benefits

4.1. Automates time-consuming payment and invoice data entry, reducing manual intervention.
4.2. Enables real-time, automatedly updated financial records for playground businesses.
4.3. Improves automation accuracy, ensuring every payment is properly accounted for and reported.
4.4. Reduces the risk of missing or mismatched transactions via end-to-end automating of payment flows.
4.5. Frees up staff to focus on customer experience, while automation handles financial compliance and bookkeeping.