Automated GRN (Goods Received Note) on delivery confirmation

Purpose

1. Automate end-to-end generation of Goods Received Notes (GRN) once delivery is confirmed by supplier or transporter, reducing manual errors and latency.

2. Automating this ensures real-time inventory updates, instant notifications, compliance for audit trails, and faster three-way matching for procurement teams.

3. The automation covers data capture from delivery confirmations (API, EDI, email, SMS), subsequent GRN creation in ERP, automated updates to stock ledgers, alerting stakeholders, and archiving documentation.

Trigger Conditions

1. Delivery event is recorded through digital channels (e.g., supplier app, transporter EDI, warehouse mobile scan).

2. Automated confirmation received via API, webhook, or secure email parsing indicating order fulfillment.

3. Thresholds for automating GRN (e.g., validated PO, successful delivery scan, matched product IDs).

Platform variants

1. SAP

• Function/API: /sap/opu/odata/sap/API_GRN_PROCESS; automates GRN creation from a delivery entity.

2. Oracle NetSuite

• Feature: Receiving transactions API; configure automated record creation on delivery status update.

3. Microsoft Dynamics 365

• Function: Inventory Receipt Automation Flow, triggers on delivery webhook.

4. QuickBooks Online

• Feature: Purchase Orders API; use automator to generate GRN as a bill/receipt.

5. Zoho Inventory

• API: Purchase Receive API; automates receiving note upon delivery update event.

6. Xero

• Module: Bills to Approve API; automate inventory adjustment upon delivery confirmation.

7. Coupa

• API: Goods Receipt API; trigger automatable GRN via REST integration.

8. TradeGecko (QuickBooks Commerce)

• API: Stock Receipts Endpoint; automates stock update on confirmation event.

9. Odoo

• Endpoint: /stock.picking/; configure automation script to create GRN records.

10. Infor CloudSuite

• API: Receipt Automation; automate GRN via EDI/XML input.

11. Unleashed Software

• Webhook: Goods Receipts Automation; monitor delivery status for automated receiving.

12. Cin7

• Automation: Inventory Receipt API, automates stock ledger updates on delivery confirmation.

13. SAP Business One

• Service Layer: GoodsReceiptService, automator listens for delivery note creation.

14. Epicor ERP

• API: Receipt Entry Automation endpoint; automates generation from scanned or EDI input.

15. Fishbowl Inventory

• Plugin/Importer: Scheduled import automates GRN for confirmed deliveries.

16. JD Edwards (Oracle)

• Orchestrator: Automate Goods Receipt via Orchestrator API.

17. Smartsheet

• Automation: Sheet Change Trigger + API; automates GRN record row on delivery entry.

18. SAP Ariba

• Integration: ReceivingDocumentService; automates on electronic delivery note.

19. Sage Intacct

• API: Purchase Order Delivery Automation; posts GRN automatically on condition trigger.

20. IBM Maximo

• Automation Script: Receipts Service; triggers GRN creation on delivery posting.

Benefits

1. Automates tedious manual receipt processing, reducing human error and omission.

2. Automator ensures faster inventory updates for real-time stock visibility.

3. Supports automating compliance, audit trails, and digital archiving.

4. Enables auto-alerts to finance, warehouse, and procurement teams on completed receipts.

5. Automates escalation in case of delivery mismatches or unprocessed notes.

6. Boosts scalability by handling large volumes automatedly without extra headcount.

7. Promotes systematic, rules-based handling for all supplier and inventory management in the polythene and plastic sheeting supplier vertical.