Automate leave/absence approval workflows

Purpose

1. Automate leave/absence approval workflows to streamline request submissions, reduce manual HR handling, ensure compliance, and provide traceable communication trails.

2. Automates tracking, approvals, notifications, calendar updates, audits, and reporting around employee absences.

3. Integrates with HR, payroll, team calendars, and communication systems to ensure up-to-date records and quick decision-making.

4. Automating absence management boosts efficiency, accuracy, employee satisfaction, and regulatory compliance for pottery manufacturers.

Trigger Conditions

1. An employee submits a leave or absence request via digital form, portal, email, or chat.

2. Manager receives absence approval request notification.

3. Approval, rejection, or escalation triggers downstream actions (e.g., calendar updates, payroll adjustments).

4. Approaching leave period triggers reminder notifications.

5. Return-from-leave triggers status restoration workflows.

Platform Variants

1. Microsoft Power Automate

• Feature/Setting: Automates leave requests via SharePoint Forms and Outlook Approvals.
  
• Configuration: Flow triggered by form submission → Approval action → Update SharePoint List → Send Outlook mail.
  

2. Zapier

• Feature/Setting: Multi-platform automator by connecting Google Forms, Slack, and Google Calendar.
  
• Configuration: Google Forms new response → Slack approval request → Update Google Calendar event.
  

3. Google Workspace (Apps Script)

• Feature/Setting: Automates Apps Script custom workflow for form input, approval notification, and sheet update.
  
• Configuration: Trigger on Google Form submission → Send Gmail to manager → Update Google Sheet.
  

4. ServiceNow

• Feature/Setting: HR Service Delivery module for automated leave task workflows.
  
• Configuration: Create flow—Employee submits request → Approval workflow in ServiceNow HRSD.
  

5. SAP SuccessFactors

• Feature/Setting: Time Off module automates leave approvals and payroll sync.
  
• Configuration: Configure workflow rules for leave type → Automated manager notification and action.
  

6. Workday

• Feature/Setting: Automator of time-off request and routing.
  
• Configuration: Create Time Off request workflow → Route to manager for approval → HR system update.
  

7. BambooHR

• Feature/Setting: Automated leave request/approval notifications and calendar updates.
  
• Configuration: Custom workflow automation in BambooHR settings for leave approval.
  

8. Slack

• Feature/Setting: Slack Workflow Builder automates leave request and manager approval prompts.
  
• Configuration: Workflow triggers on leave-request form → Sends approval DM to manager.
  

9. Microsoft Teams

• Feature/Setting: Power Automate triggers from Teams leave request → Approvals flow via Teams notification.
  
• Configuration: Automated workflow from Teams message → Teams approval card.
  

10. Jira Service Management

• Feature/Setting: Automate approval process as a Jira ticket for leave requests.
  
• Configuration: Request form → Auto-create Jira ticket → Assign to manager for approval.
  

11. Trello

• Feature/Setting: Butler automations to move cards along leave approval lists.
  
• Configuration: Card with "Leave Request" label → Automator sends approval notification → Updates card list based on response.
  

12. Asana

• Feature/Setting: Rules-based automator for leave request project boards.
  
• Configuration: New task in "Leave Requests" → Automated comment to assign manager for approval.
  

13. Monday.com

• Feature/Setting: Automates leave request input, approval status, and notification with automations center.
  
• Configuration: Form submission triggers automator to notify manager, update board, send approval email.
  

14. Freshservice

• Feature/Setting: Workflow automations for HR leave request tickets.
  
• Configuration: HR service catalog item → Auto-route to manager for approval → HR notified upon completion.
  

15. Zoho People

• Feature/Setting: Automation rule engine for absence request and approval.
  
• Configuration: Employee submits form → Workflow triggers approval and calendar update.
  

16. Oracle HCM Cloud

• Feature/Setting: Workflow configuration for automating time off request approvals.
  
• Configuration: Define approval process for absence types → Automated manager task generation.
  

17. ADP Workforce Now

• Feature/Setting: Automated leave request/approval and payroll synchronization.
  
• Configuration: Configure absence management policy → Set automated approval chains.
  

18. HubSpot

• Feature/Setting: Workflow automator for HR requests via ticket pipelines.
  
• Configuration: Employee leaves request form → Automator moves record through approval pipeline.
  

19. Notion

• Feature/Setting: Automated form and task management for leave requests via integrations.
  
• Configuration: Notion form submission → Automator tag assigned to HR → Status change notifies approver.
  

20. Jira Automation API

• Feature/Setting: Automates approval status transitions for Jira leave requests.
  
• Configuration: API endpoint triggers on new leave request → Automates status transition based on approval outcome.
  

Benefits

1. Automatedly reduces manual workload, error rates, and approval bottlenecks.

2. Automating ensures compliance with HR policies and maintains audit trails.

3. Automates notifications, keeping employees, managers, and payroll systems up-to-date.

4. Automation improves employee experience with quick status updates and transparency.

5. Enables scalable, auditable, and efficient HR operations for ceramics industry enterprises.