Monitoring supplier delivery times and auto-reminders for late shipments

Purpose

1.1. Automate tracking of supplier delivery timelines specific to printing machines procurement.
1.2. Automates recognition of late shipments for proactive intervention.
1.3. Automate generation and dispatch of reminder notifications to late suppliers.
1.4. Enables centralized monitoring and auto-alerting to reduce manual oversight.
1.5. Automates escalation matrix for critical supply chain blockages, supporting procurement continuity.

Trigger Conditions

2.1. Automatedly trigger when expected delivery date is exceeded.
2.2. Automate on partial delivery status flag from supplier’s ERP.
2.3. Automator configured on manual update from procurement manager marking ‘late’.
2.4. Scheduled automation checking current date against open purchase orders’ delivery fields.
2.5. Automate upon receiving API push from supplier portal marking shipment status as “delayed”.

Platform Variants

3.1. SAP Business One
• API: PurchaseOrder Service. Configure automated reminders using event-based workflow when DeliveryDate < Today.
3.2. Microsoft Power Automate
• Trigger: Scheduled Cloud Flow; Action: Send automated reminder via Outlook.
3.3. Oracle NetSuite
• Saved Search API; Scheduled workflow for automating email reminders.
3.4. Zoho Creator
• Deluge Script: Automated workflow with mail.send() function for tardy shipments.
3.5. Twilio
• API: Programmable SMS automated notification on delivery delays.
3.6. SendGrid
• SMTP/API: Automate sending of reminder emails using transactional templates.
3.7. Slack
• API: chat.postMessage; Automates notifications to procurement channel for attention.
3.8. Gmail API
• Automated mail draft and send from pre-configured mailbox when delivery is late.
3.9. ClickSend
• SMS API: Automated reminders to suppliers via SMS.
3.10. Trello
• API: Automator for creating a “Late Shipments” board card via POST /cards.
3.11. Airtable
• Automation: Scheduled trigger checking records; sendGrid/sendMail block automated for reminders.
3.12. Google Sheets
• Script: Scheduled trigger comparing delivery dates; automates reminder mail via App Script MailApp.sendEmail.
3.13. Monday.com
• Automation: When date arrives and status is not ‘Delivered’, automated reminder sent via email integration.
3.14. Salesforce
• Process Builder: Automate email alerts from Opportunity or Custom Object for POs.
3.15. Freshdesk
• Workflow Automator: Auto-create supplier ticket for delayed orders.
3.16. HubSpot
• Workflow Automation: Auto-enroll suppliers in reminder sequence if deadline missed.
3.17. Asana
• Rule Automations: Automated task assignment and comment for late shipments.
3.18. Microsoft Teams
• Power Automate Connector: Post adaptive card in Teams for overdue deliveries.
3.19. Xero
• API: Automator triggers reminder invoices/alerts if bill date exceeds expected receipt.
3.20. QuickBooks Online
• Automation Scripts: Auto-email vendor when bill's received date is past the due delivery date.
3.21. PipeDrive
• Workflow Automation: Send reminder emails to linked supplier contact on late delivery.
3.22. Mailgun
• API: Automate email notifications using mailgun.messages().send.
3.23. Infobip
• API: Automated SMS/email for supplier late shipment alerts.

Benefits

4.1. Automates tedious follow-up, freeing procurement staff for higher-value tasks.
4.2. Improves supplier compliance by automating accountability.
4.3. Reduces manual errors and ensures all late shipments are automatedly reported.
4.4. Accelerates remediation through immediate automated escalations.
4.5. Enhances real-time visibility and control via automated dashboards and alerts.
4.6. Automates consistent reminder messaging, strengthening supplier relationships.
4.7. Supports scalable procurement operations through a robust automator framework.