Student Lifecycle Management AutomationsPurpose
1.2. Automates the collection, calculation, and distribution of grades once evaluations are complete.
1.3. Automatedly sends notifications (email, SMS, in-app, chat) to students upon grade publishing.
1.4. Automates data integrity checks, targets only students with new or updated grades, and logs all grade publishing events.
1.5. Automates reporting to faculty dashboards and notifies academic counselors in case of failures or discrepancies.
Trigger Conditions
2.2. Automatedly detects completed evaluation periods or manual faculty approval.
2.3. Automates triggering on grade import from external or integrated grading systems.
2.4. Automates a scheduled check for new/updated grades at defined intervals.
2.5. Automates conditional triggers—e.g., after moderation or appeals.
Platform variants
3.1. Microsoft Power Automate
• Feature: Automate flows with "When a record is updated in Dataverse" for automatic grade change detection and "Send an Email (V2)" for student notifications with templates.
3.2. Zapier
• Function: Automates "New Row in Google Sheets" (grade entry) triggering "Send Email in Gmail" to notify students.
3.3. Integromat / Make.com
• Module: "Google Sheets Watch Rows" to capture grade entries; "Twilio Send SMS" for automated notifications.
3.4. Twilio SMS
• Feature: Use "Messages API – POST /Messages" to automate grade alert SMS to students.
3.5. SendGrid
• Feature: "Mail Send API – v3/mail/send" to automate grade emails with HTML templates.
3.6. Slack
• Setting: "chat.postMessage" API—automates sending grade notifications to student channels.
3.7. WhatsApp Business API
• Feature: Automates templated grade updates to students through outbound messages.
3.8. Google Classroom API
• Function: "courses.courseWork.studentSubmissions.patch" to automate grade publishing and "courses.announcements.create" for notification.
3.9. Canvas LMS API
• Endpoint: "POST /api/v1/courses/:course_id/assignments/:assignment_id/grades" for automatic grade upload and "POST /api/v1/conversations" for notifications.
3.10. Moodle Web Services API
• Function: "core_grade_update_grades" automates grade updating; "core_message_send_instant_messages" to notify through Moodle messaging.
3.11. Salesforce Education Cloud
• Feature: "Process Builder" automates tasks on grade updates; "Email Alerts" for notification automation.
3.12. HubSpot
• Setting: "Workflow" automates sequence from grade creation (custom object) to email/SMS using integrations.
3.13. Freshdesk
• Feature: "Automations – Ticket" to generate and notify advising tickets for failing grades.
3.14. Mailchimp
• API: "POST /campaigns" for automated bulk email creation and "POST /messages/send" for individual notifications.
3.15. Google Workspace
• Feature: "Apps Script triggers" to automate grade publishing on Sheets and "GmailApp.sendEmail" for notifications.
3.16. AWS Lambda
• Setting: Setup function for automated grade data processing and integrating "Amazon SNS" for notification automation.
3.17. Azure Logic Apps
• Feature: Use "When an HTTP request is received" and "Send Email" action to automate grade and notification flows.
3.18. ServiceNow
• Module: "Flow Designer – Record Updated Trigger" for automating workflows on grade data forms.
3.19. Notion API
• Endpoint: "PATCH /pages" automates updating grade information and uses integrations for automated notifications.
3.20. Discord API
• Endpoint: "POST /channels/{channel.id}/messages" to automate grade result announcements in student community servers.
3.21. Webex Teams
• API: "POST /messages" automates grade notification to class groups.
3.22. Telegram Bot API
• Method: "sendMessage" to automate messages to students about published grades.
3.23. Pabbly Connect
• Feature: Automates sequence from grade database trigger to multi-channel notifications via 3rd-party integrations.
3.24. Jotform API
• Endpoint: "GET /form/{id}/submissions" for auto-fetching grades; configure webhooks for automated notifications.
Benefits
4.2. Automator ensures timely, consistent student communication regarding grades.
4.3. Automatable processes enhance data security and compliance by centralizing audit trails.
4.4. Automating notifications boosts student engagement and satisfaction.
4.5. Automatedly integrates with existing SIS/LMS/CRM stacks, providing scalable and adaptable automation.
4.6. Facilitates early intervention by automating alerts on failing or missing grades to counselors.
4.7. Rich automation reduces delay and minimizes escalation of student grade queries.