Event reminder notifications (email/SMS)

Purpose

1.1. Automate event reminder notifications to ensure members and participants in professional and hobby associations are well-informed of upcoming meetings, gatherings, workshops, or deadlines.
1.2. Streamline communication through automated emails and SMS, reducing manual effort for organizers and increasing event engagement and attendance.
1.3. Automated scheduling enables reminders to be sent at predefined intervals (e.g., 1 week, 3 days, morning of the event).
1.4. Automator systems can personalize reminders with attendee names, RSVP links, agenda details, and location.
1.5. Seamless integration with calendar platforms, CRMs, or event registration systems for automated syncing and notification triggering.

Trigger Conditions

2.1. Event created or scheduled in association's calendar.
2.2. RSVP or registration activity detected in database.
2.3. Scheduled time thresholds relative to event (e.g., X days/hours before).
2.4. Manual override or urgent updates from organizers.
2.5. Automatable recurring events or annual member activities.

Platform Variants

3.1. Twilio SMS
• Feature: Use "Messages API" for automated SMS sends.
• Setting: Configure event-based webhooks to POST to /Messages endpoint with recipient numbers, event info, and timing.
3.2. SendGrid
• Feature: "Mail Send API" for batch or individual reminder emails.
• Setting: Set up dynamic email templates and automate POST requests on event trigger.
3.3. Mailchimp
• Feature: "Automations – Email series".
• Setting: Create workflow automation on event segment; schedule email cadence per event timing.
3.4. Google Calendar
• Feature: Calendar "Event notification" API.
• Setting: Use watch channels to automate sending reminders via email/SMS using connected APIs.
3.5. Microsoft Outlook
• Feature: "Event Reminders" via Microsoft Graph API.
• Setting: Automate triggers using /calendar/events and /sendMail endpoints for reminders.
3.6. Slack
• Feature: Automated "Scheduled Messages" or Reminders Bot.
• Setting: Utilize /reminders.add and /chat.scheduleMessage for timed event notices.
3.7. Salesforce
• Feature: Workflow "Process Builder" or "Flow Automation".
• Setting: Configure automated actions to send email/SMS reminders based on event date fields.
3.8. HubSpot
• Feature: "Workflows – Automated email".
• Setting: Set criteria-based automation for contacts registered to events, triggering reminders.
3.9. Zoho CRM
• Feature: "Workflow Automation – Email/SMS actions".
• Setting: Define custom workflows to automate reminders on upcoming event fields.
3.10. Pipedrive
• Feature: "Automations – Email triggers".
• Setting: Event in activities triggers automated email (with optional SMS via integrations).
3.11. ActiveCampaign
• Feature: Automated Campaigns and Conditional Sends.
• Setting: Set up automated workflows for event lists to trigger reminders X days before.
3.12. Constant Contact
• Feature: "Event Emails – Scheduling".
• Setting: Automated reminder schedule for event invitees list.
3.13. Infobip
• Feature: "SMS API – Automated Send".
• Setting: Define SMS content and automate triggers on REST API for event notices.
3.14. Plivo
• Feature: "SMS API – Bulk Send".
• Setting: POST event data to Plivo’s API for group SMS reminders.
3.15. Nexmo (Vonage)
• Feature: "Messages API".
• Setting: REST API automation for SMS with customized event templates.
3.16. ClickSend
• Feature: "SMS and Email Gateway".
• Setting: Automate triggers with API keys and templates for event messages.
3.17. Eventbrite
• Feature: "Event Reminders" and "Custom Notifications".
• Setting: Automate reminders via attendee engagement API for upcoming events.
3.18. Zoom
• Feature: "Meeting Reminder Integration".
• Setting: Configure automated meeting reminders using pre-built or custom workflow integrations.
3.19. Airtable
• Feature: "Automations – Scheduled Emails".
• Setting: Use automation to trigger based on event fields and auto-send to members.
3.20. Calendly
• Feature: "Automated Reminder Notifications".
• Setting: Automate email/SMS reminders configured per event or meeting type.
3.21. Gmail API
• Feature: "Automated Mail Send".
• Setting: REST API call to send emails at scheduled triggers per event data.
3.22. Intercom
• Feature: "Automated Message Campaigns".
• Setting: Set automatic, scheduled messages based on user event triggers.
3.23. WhatsApp Business API
• Feature: "Automated Reminders".
• Setting: Send pre-approved template messages via automation on date triggers.
3.24. Telegram Bot API
• Feature: "Automated Bot Messages".
• Setting: Schedule and automate reminders to group/chat via bots on event triggers.

Benefits

4.1. Automated event reminder notifications reduce no-shows and improve engagement.
4.2. Automating reminders saves administrative time and operational cost.
4.3. Automator workflows increase reliability and ensure reminders are not missed.
4.4. Automated customization personalizes communication for better member satisfaction.
4.5. Automation facilitates scalable communication as association grows.
4.6. Automatable integration with existing CRMs and calendars aligns notifications with membership data.
4.7. Automatedly track delivery and opens to assess reminder effectiveness.
4.8. Automating updates for event changes keeps members informed real-time.