Blocking recurring unavailability of therapists

Purpose

1.1. Automate blocking recurring unavailability slots for psychologists to avoid overbooking, ensure therapist well-being, maintain legal compliance, synchronize with multiple calendars, trigger alerts for exceptions, auto-adjust for holidays, automate shift pattern exceptions, and prevent client double-bookings.
1.2. Automated scheduling maintains up-to-date therapist availability, automates integration with HR policies, and enables automated manual override by administrators.
1.3. Automation automates staff satisfaction by removing tedious manual calendar management and linking recurring therapist off-days to payroll/leave systems.

Trigger Conditions

2.1. Automated reception of recurring leave requests from therapists via self-service portal or HR input.
2.2. Synchronization automatedly identifies new or updated unavailability across connected calendars.
2.3. Triggered by HR policy updates, shift schedule changes, therapist contract amendments, or therapist self-service changes in roster.
2.4. Automate responses to automated clash detection with existing appointments.

Platform Variants

3.1. Microsoft Outlook Calendar
• API/Function: /v1.0/me/calendar/events (Graph API); automate recurring event insertions for block-outs.
3.2. Google Calendar
• API/Function: Events.insert with recurrence rule; automates blocking unavailability slots.
3.3. Apple Calendar (iCloud)
• Feature: EventKit API; automate programmatic recurring unavailability.
3.4. Zoom
• API: Webinar/meeting settings; automatically disables bookings for therapist unavailability periods.
3.5. Office 365
• API: Graph /calendars endpoint; automate block recurring events for unavailability.
3.6. Acuity Scheduling
• Feature: Block Off Hours setting; automate through admin API to set or adjust automated recurring time blocks.
3.7. Calendly
• API: User Availability endpoint; automate recurring off dates for therapists.
3.8. Setmore
• API: /v2/staff/events; automate scheduling recurring automated therapist absences.
3.9. Zoho Calendar
• API: Events/POST; automate adding recurring block events for therapist time-off.
3.10. Salesforce Health Cloud
• Apex API: automate creation of custom recurring unavailable slots.
3.11. Cerner
• API: Millennium scheduling endpoints; automate block schedules for clinical staff.
3.12. Epic Systems
• Feature: Cadence Scheduling integration to automate recurring provider block scheduling.
3.13. Doxy.me
• API: Appointment availability endpoints; automate therapist unavailability.
3.14. SimplePractice
• API: Availability endpoints; automate block off recurring therapist hours.
3.15. Practice Fusion
• API: Appointment block feature via FHIR standards; automate unavailable blocks.
3.16. HealthKit (Apple Health)
• API: Care plan schedule recurrences; automate planned therapist off days.
3.17. Slack
• Function: Reminder App; automate reminders and time-off status notification for clinics.
3.18. Twilio
• Feature: SMS/Voice Reminders API; automate cancellation notifications to patients if unavailability clashes occur.
3.19. SendGrid
• Mail Send API; automate broadcast of unavailability notifications to clients.
3.20. Google Workspace (GSuite)
• API: Directory & Calendar; automate syncing therapist time-off from HR to scheduling.
3.21. BambooHR
• API: Time Off endpoint; automate transfer of approved therapist leave into scheduling platform.
3.22. Kronos Workforce Ready
• Scheduler API; automate propagation of therapist block times into calendars and clinical systems.

Benefits

4.1. Automates therapist scheduling, reducing admin time and risk of errors.
4.2. Ensures automation of compliance with HR and legal staff management guidelines.
4.3. Automator increases therapist and patient satisfaction by eliminating double-booking.
4.4. Automatable holiday and absence detection seamlessly adjusts appointment offers.
4.5. Automated notifications and alerts streamline communication for all stakeholders.
4.6. Automatedly syncs with payroll and HR leave balances without human oversight.
4.7. Automating this process lowers costs and increases clinical productivity.