New staff onboarding checklists and reminders

**Purpose**

1.1. Automate onboarding processes for new staff in Québécois restaurants, ensuring checklists are assigned, reminders are delivered, and completion is tracked.
1.2. Streamline compliance and role-specific induction tasks automatedly for chefs, servers, bartenders, and back-office roles.
1.3. Reduce HR load by automating repetitive administrative onboarding such as document uploads, uniform allocation reminders, and orientation scheduling.
1.4. Provide automated compliance reminders for provincial training (e.g., food safety, language laws).

**Trigger Conditions**

2.1. New employee record created in HR/Payroll software.
2.2. Job acceptance email received from candidate.
2.3. Entry added to an onboarding spreadsheet or form.
2.4. Manager flags applicant as “hired” in recruitment CRM.
2.5. Scheduled start date approaching (e.g., 7 days before).
2.6. Integration webhook received from third-party recruitment agency.

**Platform variants**

3.1. BambooHR
• API: Employee creation event; automates onboarding checklist assignments.
3.2. Gusto
• Feature: Automated onboarding tasks; sets up required documentation and orientation reminders.
3.3. Workday
• API: Human Resources Onboarding Events; triggers workflow automation for custom checklists.
3.4. ADP Workforce Now
• API: Employee status changes; automates notification to managers and checklists.
3.5. Google Sheets
• Trigger: New row added; automates checklist distribution using Google Apps Script.
3.6. Trello
• API: Card creation in “New Staff” board; automates task card assignment.
3.7. Asana
• API: Task template cloning; automates personalized onboarding checklists with deadlines.
3.8. Microsoft Teams
• Feature: Automated messages via Power Automate; automates team notifications and reminders.
3.9. Slack
• API: Scheduled messages; automates sending reminders and checklist progress updates.
3.10. Zoom
• API: Automated meeting scheduling for orientation; automates calendar invites based on hiring events.
3.11. Xero
• API: Employee onboarding webhook; automates finance-related onboarding tasks.
3.12. Monday.com
• API: Item creation; automates task boards for each new hire with checklist items.
3.13. Twilio SMS
• API: Automated SMS reminders; sends checklist prompts to mobile devices.
3.14. SendGrid
• API: Automated onboarding emails; batch sends resource links and checklist access.
3.15. Notion
• API: New database entry; automates personal onboarding workspace.
3.16. DocuSign
• API: Document send event; automates onboarding document signature requests.
3.17. Zoho People
• API: New hire workflow; automates checklist generation and automated reminders.
3.18. Airtable
• API: Record creation; automates checklist and status tracking.
3.19. Salesforce
• API: Custom object triggers; automates staff onboarding journey with notifications.
3.20. ClickUp
• API: Template automation; automates recurring onboarding processes.
3.21. HubSpot
• API: Workflows; automates onboarding journey emails and reminders for new staff.
3.22. Freshteam
• API: New hire event; automates assignment of onboarding tasks and reminders.
3.23. Google Calendar
• API: Event creation; automates scheduling of orientation sessions, with reminders.
3.24. Mailchimp
• API: Automated onboarding campaigns; sends welcome and compliance reminders.

**Benefits**

4.1. Automates all onboarding checklists delivery and progress tracking in one workflow.
4.2. Automates reminders to ensure staff complete onboarding tasks timely, reducing manual errors.
4.3. Automatedly routes compliance alerts and documentation requests to relevant personnel.
4.4. Automating onboarding reduces HR admin and accelerates staff readiness in Québécois restaurant settings.
4.5. Enables scalable, audit-ready and fully automatable processes for high-turnover hospitality hiring needs.