Purpose
1 Automate regular secure archiving and backup of student records, grades, attendance, and disciplinary data from student management systems in Realschule.
2 Automatedly reduces data loss risk, supports compliance with German educational data laws, and permits efficient recovery and audit.
3 Automating version control of sensitive records ensures both quick access for authorized staff and granular historic data referencing.
Trigger Conditions
1 Scheduled time intervals (daily/weekly/monthly automated backup invocation).
2 Database update events (automator triggers on creation, modification, or deletion in student records).
3 Manual triggers from administration dashboard for on-demand archiving.
4 Policy-based automating actions (e.g., on term completion or graduation record updates).
Platform Variants
1 Microsoft SharePoint
• Feature/Setting: Automate archiving via “Document Library Automated Backup API”; configure Power Automate to trigger backups on data changes.
2 Google Drive (Google Workspace)
• Feature/Setting: “Drive API” for automating upload and snapshot export of student folders; configure automated batch scripts for versioning.
3 Dropbox Business
• Feature/Setting: “/files/upload” API endpoint; schedule automated backups of exported student CSVs and PDFs.
4 Amazon S3
• Feature/Setting: “S3 PutObject” API for automated storage/retrieval; configure lifecycle rules for automated archival class transition.
5 Box
• Feature/Setting: “Content API” for automated record upload with retention automation via Box Governance.
6 Nextcloud
• Feature/Setting: “WebDAV API” for automatable backups; automatedly connect school’s SIS for nightly exports to secure student archive space.
7 OwnCloud
• Feature/Setting: “Automated File Upload” via REST API for triggered backup workflows on student data changes.
8 Azure Blob Storage
• Feature/Setting: Use “Put Blob” with automation runbooks in Azure Automation; automate on-timetable backup orchestration.
9 Google Cloud Storage
• Feature/Setting: “Objects: insert” in Cloud Storage JSON API for automating snapshot archiving, scheduling using Cloud Scheduler.
10 SAP SuccessFactors
• Feature/Setting: “OData API” for automated exporting of HR and student profiles; configure automation jobs for archiving.
11 Oracle Cloud Infrastructure
• Feature/Setting: “Object Storage API” automates backup tasks with scheduled triggers.
12 IBM Cloud Object Storage
• Feature/Setting: “SDK/Object API” for automating batch student record archiving.
13 Moodle LMS
• Feature/Setting: “Automated Course Backup” setting; trigger on course record updates or term completion.
14 SFTP Servers
• Feature/Setting: Automating SFTP PUT commands triggered by SIS export events; use scheduled jobs for regular archive.
15 SchoolFox
• Feature/Setting: “Data Export” scheduled task; automate upload to secure location via integrated automators.
16 PowerSchool SIS
• Feature/Setting: “Data Export API”; configure automated exports upon grade submission or attendance entry.
17 Infinite Campus
• Feature/Setting: “Campus API Automate Export”; set automation on grade or enrollment changes.
18 Veracross
• Feature/Setting: “Automated Data Export”; connect via HTTPS POST to backup server for archiving events.
19 Google Sheets
• Feature/Setting: Automate export and archival of student spreadsheets via Apps Script triggers.
20 Zapier
• Feature/Setting: “Schedule/Storage/Email” automators for movement of data between apps upon trigger event.
Benefits
1 Ensures automated data integrity and restores in compliance scenarios.
2 Reduces manual archiving effort with automated repeatable flows.
3 Automating privacy maintenance by regularly storing updated records securely.
4 Enables efficient tracking/audit of changes using automated timestamped versions.
5 Streamlines Realschule administrative functions by making record access and recovery automatable and reliable.
Student Management Automations