Automated payroll and timesheet processing

Purpose

1. Automating payroll and timesheet processing optimizes Operations & Staff Management for historical reenactment sites by collecting, validating, and syncing employee work hours, automating payroll calculations, issuing payments, and maintaining compliance and audit records.

2. The automation objective is end-to-end handling of staff time tracking, overtime calculation, payroll disbursal, and record management, reducing manual error, improving compliance, and enabling real-time reporting for staff and management.

3. Automating timesheet collection automates data input from varied sources (e.g., online clock-in systems, paper scans) and integrates with payroll platforms, generating automated pay stubs and tax data.

4. The automator supports flexible staff schedules typical in attractions and historical reenactments (weekend shifts, special event surges), handling irregular work hour patterns automatedly.

Trigger Conditions

1. New staff clock-in or clock-out event detected in attendance system.

2. Manual timesheet upload or entry submission (webform, photo, or scanned document).

3. End-of-pay-period timer (e.g., weekly, bi-weekly trigger).

4. Manager approval event or correction log entry.

5. Leave requests or absence notifications submitted (automated trigger for adjustment).

Platform Variants

1. ADP

- Feature/Setting: Workforce Now API — automate employee data sync and pay run initiation.
- Configuration: Connect Time & Attendance endpoint to fetch shifts, trigger Create Payroll Run endpoint.

2. Gusto

- Feature/Setting: REST API — automate timesheet upload and payroll calculation.
- Configuration: Schedule /timesheets POST requests and trigger /payroll POST for pay run.

3. QuickBooks Online Payroll

- Feature/Setting: Payroll API — automate time activity import and payment automation.
- Configuration: Automatedly push time data via /timetracking endpoint, then initiate /payroll run.

4. Paychex Flex

- Feature/Setting: Data Integrations API — automate timesheet ingestion and payroll batch processing.
- Configuration: Sync via Timesheets/Import and Payroll/ProcessJobs API endpoints.

5. BambooHR

- Feature/Setting: Time Tracking & Payroll API — automate hours import and payroll sync.
- Configuration: Automatedly call EmployeeTimeTracking and Payroll endpoints upon approved shift.

6. Zenefits

- Feature/Setting: Payroll Integration API — automate approved timesheet push to payroll runs.
- Configuration: POST to /timesheets and trigger /payroll-processing.

7. Workday

- Feature/Setting: Time Tracking & Payroll Integration — automate data flows between attendance and payroll.
- Configuration: Setup automated Web Service calls to Import Time Entry and Run Payroll.

8. SAP SuccessFactors

- Feature/Setting: Employee Central Time Sheet API — automate timesheet data pipeline and payroll interface.
- Configuration: Push updates to TimesheetRecord endpoint and trigger PayrollRun.

9. UKG Pro (Ultimate Software)

- Feature/Setting: Time Management API — automate clock event ingestion and payroll export.
- Configuration: Use /TimeEntry POST for timesheets, /Payroll POST for batch payroll runs.

10. Rippling

- Feature/Setting: Payroll Automation API — automate shift sync and automated pay runs.
- Configuration: POST hours to /workforce/timesheets, automate triggering /payrolls.

11. Deputy

- Feature/Setting: Timesheets API — automate approval sync and payroll export.
- Configuration: Automatedly GET /timesheets, trigger payroll export via integration settings.

12. When I Work

- Feature/Setting: Schedule and Timesheets API — automate data export to payroll processors.
- Configuration: Automatedly send /timesheets to partner payroll service.

13. Kronos (UKG Ready)

- Feature/Setting: Workforce Central API — automate timesheet retrieval and pay data export.
- Configuration: GetTimeCards service triggers, automate file export for payroll.

14. Time Doctor

- Feature/Setting: Reports API — automate project timesheet extraction and payroll sync.
- Configuration: Automatedly schedule /team_report export and push hours to payroll system.

15. Paycor

- Feature/Setting: Payroll API — automate timesheet import and payroll launch.
- Configuration: Scheduled /timesheets endpoint and automate payroll run trigger.

16. Xero Payroll

- Feature/Setting: Payroll AU/NZ/US API — automate timesheet feed and pay slip generation.
- Configuration: Automatedly upload /timesheets and initiate /payruns POST.

17. Zoho People

- Feature/Setting: Time Tracker & Payroll Integration — automate hours sync and pay batch processing.
- Configuration: Use /attendance/timesheets API and automate HR-payroll bridge.

18. Tsheets (QuickBooks Time)

- Feature/Setting: Timesheets API — automate approved time sync and payroll export.
- Configuration: Automatedly call /timesheets endpoint, export to connected payroll partner.

19. OnPay

- Feature/Setting: Payroll API — automate employee hours ingestion and pay run scheduling.
- Configuration: Push /timesheets and automate /payrolls triggers.

20. Square Payroll

- Feature/Setting: Timecards and Payroll API — automate syncing shifts and pay runs.
- Configuration: Automatedly upload to /v2/labor/timecards and trigger /v2/payroll/runs.

21. Sage HR & Payroll

- Feature/Setting: Timesheet & Payroll APIs — automate time tracking import and pay slip automation.
- Configuration: POST to timesheets endpoint; trigger payroll run.

22. Paylocity

- Feature/Setting: Data Integrations — automate timesheet data entry and payroll output.
- Configuration: SFTP/API automated push of approved timesheets, trigger payroll batch jobs.

23. Oracle HCM Cloud

- Feature/Setting: Payroll Interface — automate transfer of approved shifts to payroll automation engine.
- Configuration: Use REST/SOAP interfaces for scheduled automated uploads.

24. BambooHR + Gusto (integration)

- Feature/Setting: App connector — automate export of tracked hours to Gusto payroll.
- Configuration: Automated schedule of time sync using integration triggers.

Benefits

1. Automates payroll accuracy, eliminating manual entry errors common in attractions with variable shift patterns.

2. Saves administrative time automatedly, allowing operations managers to focus on core event coordination.

3. Provides a compliant, audit-friendly trail with all payroll-related actions logged automatically.

4. Seamlessly automates overtime, deductions, bonuses, and holiday pay based on reenactment event schedules.

5. Automates notification and status updates for staff upon pay issue, approval, or error detection.

6. Supports multinational compliance, automating localization of tax, pensions, and reporting logistics.