Automated appointment scheduling and reminders

Purpose

 1.1. Automate client appointment booking, scheduling, and reminders, reducing manual coordination for reflexologists in healthcare therapy.
 1.2. Automatedly integrates calendar management, client data, confirmation outreach, and reminders to minimize no-shows.
 1.3. Enables automators to streamline client interactions, sending SMS, email, and push notifications triggered by booking events.
 1.4. Automating repetitive appointment workflows allows more time for client care and less on admin tasks.

Trigger Conditions

 2.1. New client books or requests an appointment via online form, website widget, or phone call.
 2.2. Client cancels or reschedules appointment; triggers notify relevant staff and clients.
 2.3. Reminders sent automatically 24, 12, or 1 hour before scheduled times.
 2.4. Feedback requests triggered automatically after the appointment concludes.
 2.5. Automated waiting list notification when slots open due to cancellations.

Platform Variants

 3.1. Google Calendar
  • API: Events.insert
  • Automates appointment creation, sends calendar invites, automates reminders.

 3.2. Microsoft Outlook Calendar
  • API: Create Event (v2.0)
  • Automates creation, management, and reminder of client appointments.

 3.3. Acuity Scheduling
  • Webhooks: Appointment Scheduled/Rescheduled
  • Automates customer confirmations and reminders by triggering sequences.

 3.4. Calendly
  • API: Event Created/Webhooks
  • Automates outreach when a booking occurs, auto-sends reminders.

 3.5. Zoom
  • API: Meeting Scheduling
  • Automates video session creation upon booking; automates invite emails.

 3.6. Twilio SMS
  • Endpoint: Messages.create
  • Automates sending SMS reminders and confirmations.

 3.7. SendGrid
  • API: Mail Send
  • Automates email reminders and confirmations for appointments.

 3.8. WhatsApp Business API
  • Endpoint: messages/send
  • Automates WhatsApp notification reminders and confirmations.

 3.9. Slack
  • API: chat.postMessage
  • Automates internal notification to reflexology therapists about new bookings.

 3.10. Notion
  • API: Database Item Creation
  • Automates creating appointment records and sending reminders with comment mentions.

 3.11. Salesforce
  • API: Event Create
  • Automates CRM record updates and reminder workflows for client appointments.

 3.12. HubSpot
  • API: Engagements Scheduler
  • Automates logging, updating, and sending reminders for scheduled client sessions.

 3.13. Mailchimp
  • API: Automated Campaign Trigger
  • Automate series of reminder emails pre/post appointment.

 3.14. ActiveCampaign
  • API: Automations
  • Automates text/email campaign launch based on appointment triggers.

 3.15. Google Meet
  • API: Create Meeting
  • Automates telehealth session setup and automatedly sends join details.

 3.16. ZoomInfo
  • API: Event Tracking
  • Automate event logging and reminders for schedule management.

 3.17. ClickSend
  • API: SMS Send
  • Automatically trigger SMS reminders for upcoming appointments.

 3.18. Freshdesk
  • API: Ticket Automations
  • Automates support ticket creation for new appointment-related queries.

 3.19. Zapier
  • Trigger: Appointment/Event Scheduled
  • Automates cross-app workflow for reminders and confirmations.

 3.20. Airtable
  • API: Records Automation
  • Automates appointment tracking and reminder notifications.

Benefits

 4.1. Automatedly reduces missed appointments and enhances client experience via timely reminders.
 4.2. Automates administrative load on reflexologists, increasing practice efficiency.
 4.3. Enables seamless, error-free scheduling and consistent communication with clients.
 4.4. Automating reminders improves client retention and satisfaction in therapy services.
 4.5. Supports scalability for therapy businesses by automating appointment flow end-to-end.