Practitioner availability calendar syncing

Purpose

1.1. Automate syncing of practitioner availability calendars across multiple platforms to ensure real-time, accurate visibility of appointment slots for reflexologists, reducing double-bookings and administrative overhead.
1.2. Enable clients to book sessions directly into practitioners’ calendars, automating slot blocking, notifications, and reducing manual interventions.
1.3. Integrate external calendars, internal schedules, and client booking portals for seamless reflexology resource management and enhanced practitioner productivity.

Trigger Conditions

2.1. New appointment is created, rescheduled, or canceled in any connected platform.
2.2. Practitioner availability is updated in their primary calendar system.
2.3. System detects an external booking through third-party portals or integrated healthcare networks
2.4. Administrative staff updates resource calendars or receives synchronization command.

Platform Variants

3.1. Google Calendar
• API: Calendar Events API - automate syncing of event creation, updates, and deletions.
• Feature/Setting: "watch" endpoint for automated webhook notifications on changes.
3.2. Microsoft Outlook/Office 365
• API: Microsoft Graph Calendar API - automate schedule management, availability queries, event modifications.
• Feature/Setting: "delta" function for automated change detection.
3.3. Apple iCloud Calendar
• API: CalDAV - automate adding, deleting, and updating calendar items for practitioners.
• Feature/Setting: Automated CalDAV sync credentials and endpoints.
3.4. Zoho Calendar
• API: Zoho Calendar API - automate event, calendar, and resource management.
• Feature/Setting: Automated API-based event sync triggers.
3.5. Acuity Scheduling
• API: Appointments API - automate bidirectional sync of practitioner availability with external calendars.
• Feature/Setting: "webhook" for automated updates on bookings or changes.
3.6. Calendly
• API: Event Types & Scheduled Events API - automate availability sync and trigger bookings.
• Feature/Setting: Automated event change listeners with API tokens.
3.7. Setmore
• API: Appointment API - automate booking and cancellation sync for therapist calendars.
• Feature/Setting: Automated webhook subscription for real-time changes.
3.8. SimplyBook.me
• API: Booking API - automate provider schedule management and calendar integration.
• Feature/Setting: Automated push to integrated calendars.
3.9. Mindbody
• API: Mindbody Scheduling API - automate therapist schedule updates and retrieve live availability.
• Feature/Setting: Automated staff and session availability endpoints.
3.10. FreshBooks
• API: Appointments API - automate synchronization between practitioner appointments and calendar services.
• Feature/Setting: Automated webhook for schedule changes.
3.11. Doodle
• API: Doodle REST API - automate event creation, availability polling, and guest updates for practitioners.
• Feature/Setting: Automated update notifications via webhooks.
3.12. Salesforce
• API: Calendar Events API - automate syncing between Salesforce appointments and external calendars.
• Feature/Setting: "Push Topic" automated updates.
3.13. HubSpot
• API: Meetings API - automate practitioner calendar with client-booked meetings.
• Feature/Setting: Automated reassignment triggers.
3.14. Square Appointments
• API: Square Appointments API - automate provider availability updates, retrieving and updating schedule.
• Feature/Setting: Automated webhook notification for booking changes.
3.15. BookSteam
• API: BookSteam API - automate synchronization of therapist schedules to integrated calendars.
• Feature/Setting: Automated periodic sync function.
3.16. Google Meet
• API: Google Meet API - automate creation and sync of online availability sessions tied to calendar slots.
• Feature/Setting: Event auto-creation on practitioner booking.
3.17. Zoom
• API: Zoom Meetings API - automate scheduling of sessions tied to calendar bookings.
• Feature/Setting: Automated meeting scheduling and calendar linking.
3.18. Teamup Calendar
• API: Teamup REST API - automate resource calendar availability update.
• Feature/Setting: Automated API write-access to practitioner schedules.
3.19. Bitrix24
• API: Calendar Events API - automate two-way sync between Bitrix and external calendars.
• Feature/Setting: Automated webhook triggers for event changes.
3.20. Timekit
• API: Timekit API - automate management of complex practitioner availability rules.
• Feature/Setting: Automated resource sync with "availability" endpoints.

Benefits

4.1. Automated resource allocation optimizes therapist yield and session efficiency.
4.2. Automates schedule management, eliminating manual calendar conflicts and double-bookings.
4.3. Automated updates enable real-time availability, improving customer satisfaction and reducing no-shows.
4.4. Automating calendar integrations streamlines operations, allowing focus on client therapy rather than administration.
4.5. Automation of practitioner availability syncing offers scalable, error-resistant schedule management for multi-site reflexology clinics.