Automated expense and invoice approvals

Purpose

1.1. Automate the complete chain of expense and invoice approvals for regional airports in the air transport sector, eliminating manual approvals, reducing administrative overhead, and ensuring compliance with corporate financial guidelines.
1.2. Automating receipt upload, manager notification, validation, approval routing, ERP update, and payout for corporate and operational expenses.
1.3. Ensures expenditure policy enforcement, improves auditability, and accelerates expense reimbursement and vendor invoice payments by using automation.
1.4. Automatedly extracts line items, matches receipts to purchase orders, triggers exception handling flows, and updates ledgers in real-time.

Trigger Conditions

2.1. Automated receipt upload by employee or vendor.
2.2. Inbound invoice received via email or cloud storage.
2.3. Expense claim submitted through an internal portal.
2.4. Scheduled batch processing of pending invoices.
2.5. API call from accounting system for new transaction entry.

Platform Variants

3.1. SAP Concur
• API: /expenseReports POST — Automates creation and routing of expense reports.
3.2. Oracle Cloud ERP
• Function: Expenses.importExpenses — Automates loading and validation of expense claims.
3.3. Microsoft Power Automate
• Feature: Approvals connector — Automates multi-level approval workflows for invoices.
3.4. Salesforce
• Feature: Approval Processes — Automates invoice validation and escalations.
3.5. QuickBooks Online
• API: /invoices POST — Automates invoice creation and approval triggering.
3.6. Xero
• Endpoint: POST /api.xro/2.0/Invoices — Automates invoice entry and status updates.
3.7. DocuSign
• API: eSignature REST /Envelopes — Automates signature collection for approvals.
3.8. Google Workspace
• Apps Script: Spreadsheet OnFormSubmit — Automates moving receipts to approval worksheets.
3.9. Slack
• Feature: Workflow Builder — Automates notification and claim submission by employees.
3.10. Monday.com
• Integration: Automations Center > “Status changes to Pending Approval” — Automates manager alerts.
3.11. Zoho Expense
• API: /expense_reports/submit — Automates report submission and policy compliance checks.
3.12. FreshBooks
• API: /approvals — Automates invoice approval status and changes.
3.13. Workday
• Function: Expenses > SubmitExpenseReport — Automates routing to approvers.
3.14. Airbase
• API: POST /api/v1/bills — Automates submission and multi-stage approval sequences.
3.15. Coupa
• Endpoint: /api/expense_reports — Automates invoice review workflows.
3.16. ServiceNow
• Feature: Flow Designer — Automates routing and approval escalations.
3.17. Jira Service Management
• Feature: Automation Rules (When: Issue Created/Status Changed) — Automates notification and approval path.
3.18. Trello
• Power-Up: Butler Automation — Automates card movement and manager alert for invoices.
3.19. BambooHR
• Integration: Expense Approvals Add-on — Automates linking expenses to HR profiles.
3.20. Expensify
• API: /transactions/approve — Automates one-click approval workflows.

Benefits

4.1. Automates error-prone manual entry, reducing processing times from days to minutes.
4.2. Automatedly enforces policy compliance and spending limits.
4.3. Improves visibility into the approval pipeline via real-time dashboards.
4.4. Automates audit trail capture for regulatory compliance in the air transport regional airport sector.
4.5. Ensures automated escalation for urgent or overdue approvals, preventing payment bottlenecks.