Internal Workflows and ApprovalsPurpose
1.2. Enables automated approvals, automated updates, automated inventory management, and automatic notification flows for assets (vehicles, IT equipment, office supplies, facilities).
1.3. Automates every check-in/check-out, request, maintenance scheduling, and deprecation notification, ensuring compliance and accountability across departments.
Trigger Conditions
2.2. Automatedly detecting asset status change (e.g., location, user, condition).
2.3. Scheduled automated audits or inventory checks.
2.4. Maintenance or service contract expiration automated triggers.
2.5. Automated exception triggers (e.g., overdue return, misuse alert).
Platform Variants
3.1. Microsoft Power Automate
• Feature/Setting: Use "Automated flow" to trigger on SharePoint list asset edits.
• API/Connector: SharePoint List – "When an item is modified".
3.2. ServiceNow
• Feature/Setting: Configure "Asset Management Workflow".
• API/Connector: Asset REST API – Asset status update automation.
3.3. SAP S/4HANA
• Feature/Setting: Activate "Asset Management Automation" scenario.
• API/Connector: OData service to automate asset assignment/release.
3.4. Salesforce
• Feature/Setting: Automate "Asset object" changes and approvals.
• API/Connector: Process Builder and Asset API.
3.5. Freshservice
• Feature/Setting: Use "Workflow Automator" for automated asset tracking.
• API/Connector: Automate triggers via Service Items API.
3.6. Zendesk
• Feature/Setting: Add asset workflows via "Triggers" and "Webhooks".
• API/Connector: Asset Tracking API, automated update webhook.
3.7. Jira Service Management
• Feature/Setting: Automate "Asset" custom field workflows.
• API/Connector: Automation Rules and Assets REST API.
3.8. Google Workspace
• Feature/Setting: Use "Apps Script" to automate asset tracking in Google Sheets.
• API/Connector: Google Sheets API, automated notifications via Gmail API.
3.9. Intune (Microsoft Endpoint Manager)
• Feature/Setting: Automate device lifecycle events.
• API/Connector: DeviceManagementManagedDevices API.
3.10. Oracle Cloud ERP
• Feature/Setting: Asset Management with workflow automation.
• API/Connector: Asset REST API for assignment, depreciation, audit automation.
3.11. Ivanti ITSM
• Feature/Setting: Automating asset request and approval flows.
• API/Connector: Asset Management API, automated workflow triggers.
3.12. Smartsheet
• Feature/Setting: Automated update requests and notifications in asset sheets.
• API/Connector: Automated Workflows, Sheet API.
3.13. Asana
• Feature/Setting: Asset request and assignment automation via Rules.
• API/Connector: Automation Rules and Asset Custom Fields via API.
3.14. Trello
• Feature/Setting: Automate asset status cards with Butler rules.
• API/Connector: Trello API, Butler Automation.
3.15. Monday.com
• Feature/Setting: Automated asset lifecycle management boards.
• API/Connector: Monday Automations, Asset Board API.
3.16. NetSuite
• Feature/Setting: Automate fixed asset management workflows.
• API/Connector: Fixed Assets SuiteApp, Workflow API.
3.17. Airtable
• Feature/Setting: Automation for asset check-in/out via Views.
• API/Connector: Automation Triggers, Asset Base API.
3.18. ServiceDesk Plus
• Feature/Setting: Asset workflow automation for approvals and tracking.
• API/Connector: Asset Management API, automated notifications.
3.19. Cherwell Service Management
• Feature/Setting: Automates asset provisioning and decommissioning.
• API/Connector: One-Step Automation/REST API.
3.20. SAP Concur
• Feature/Setting: Automate asset-related expense tracking and approvals.
• API/Connector: Expense Entry API, automated allocation workflows.
3.21. Slack
• Feature/Setting: Automated asset notifications and approvals via channels.
• API/Connector: Incoming Webhooks, Workflow Builder for asset updates.
3.22. Atlassian Confluence
• Feature/Setting: Automate documentation and audit logs for asset activity.
• API/Connector: REST API to automate posting asset status changes.
Benefits
4.2. Automated transparency and compliance for asset usage across departments.
4.3. Automated and auditable workflows ensure full lifecycle visibility.
4.4. Automatedly enables faster approvals, accelerated responsiveness for asset requests.
4.5. Automate asset deprecation, warranty management, and service ticket creation for maintenance.
4.6. Increased automatable efficiency and real-time reporting for all stakeholders.
4.7. Automates notifications, so no asset is overlooked or lost.
4.8. Enables automated, data-driven decisions with accurate, up-to-date asset logs.