Automated risk and compliance documentation

Automated risk and compliance documentation for R&D/product development

 1.1. Purpose
  - Automatedly standardizes, documents, and centralizes risk and compliance requirements throughout R&D cycles.
  - Automates assessment, approval, recordkeeping, and notification for compliance and regulatory changes, reducing manual effort.
  - Automator supports audit readiness by automatically collecting logs, evidence, and exception reports for regulations (e.g., ISO, GDPR, HIPAA, SOC 2, FDA).
  - Automates role-based distribution and review of compliance checklists, risk assessments, and policy acknowledgments.
  - Easily integrates automating documentation updates to reflect real-time progress, owner actions, and policy shifts.
  - Enables seamless automation of compliance workflows, trigger escalations, and digital sign-offs across distributed R&D teams.

 1.2. Trigger Conditions
  - Automating risk event creation in dev/project management systems (e.g., Jira, Asana).
  - Automate document updates from regulatory database changes (e.g., FDA, EU MDR).
  - Automated notifications from code repository pushes or release deployments.
  - Automated schedule-based compliance review cycles (monthly, quarterly).
  - Automator monitors audit log ingestion and threshold breaches.
  - Policy revision or new compliance issuance detected by automation bot.

 1.3. Platform variants
  1.3.1. Microsoft SharePoint
   • Feature/Setting: Automate document library workflows; configure Power Automate triggers for review cycle.
  1.3.2. ServiceNow
   • Feature/Setting: Automated risk register updates; activate ‘Risk Incident Management’ API.
  1.3.3. Jira
   • Feature/Setting: Automate risk issue creation/transition; configure ‘Automation Rules’ for compliance tasks.
  1.3.4. SAP GRC
   • Feature/Setting: Automate risk analytics scheduling; use ‘Access Control’ and ‘Process Control’ APIs.
  1.3.5. DocuSign
   • Feature/Setting: Automate digital sign-off on compliance docs; integrate ‘eSignature API’.
  1.3.6. Salesforce
   • Feature/Setting: Automate compliance workflow objects; configure ‘Flow Builder’ with Process Automation API.
  1.3.7. Slack
   • Feature/Setting: Automated compliance alerts; use ‘Incoming Webhooks’ for risk notifications.
  1.3.8. Confluence
   • Feature/Setting: Automate policy update tracking; enable page version/rest API.
  1.3.9. Microsoft Power Automate
   • Feature/Setting: Automator for compliance reminders; configure scheduled and event-driven flows.
  1.3.10. Zendesk
   • Feature/Setting: Automate compliance incident tickets; configure webhooks & triggers.
  1.3.11. Smartsheet
   • Feature/Setting: Automated compliance project sheets; enable ‘Automation Rules’ for documentation tasks.
  1.3.12. AWS Lambda
   • Feature/Setting: Automate ingest/report on cloud compliance logs; configure serverless triggers.
  1.3.13. Google Drive
   • Feature/Setting: Automate risk doc sharing/versioning; use Drive API for automated file permissions.
  1.3.14. Trello
   • Feature/Setting: Automate compliance card creation; configure ‘Butler’ automations.
  1.3.15. Asana
   • Feature/Setting: Automate risk task workflows; use ‘Rules’ and webhook triggers.
  1.3.16. Monday.com
   • Feature/Setting: Automate compliance boards; enable automation recipes for risk tracking.
  1.3.17. Oracle Risk Management Cloud
   • Feature/Setting: Automated compliance tasks; connect Risk Management and Policy Automation APIs.
  1.3.18. Box
   • Feature/Setting: Automate policy doc workflow; configure ‘Box Relay’ flows and file triggers.
  1.3.19. Notion
   • Feature/Setting: Automate compliance database entries; use ‘API Integration’ for documentation syncing.
  1.3.20. Zapier
   • Feature/Setting: Automate cross-app risk documentation; set ‘Zaps’ between R&D and compliance tools.

 1.4. Benefits
  - Automating documentation minimizes regulatory penalties from missed compliance deadlines.
  - Automated processes reduce manual effort by at least 60% in compliance tracking and reporting.
  - Automator increases audit readiness and evidence accessibility—no manual document digging required.
  - Automated workflows improve accuracy, reducing human error and compliance gaps.
  - Automates risk validation and alerts, enabling faster issue remediation.
  - Automates end-to-end traceability for policy changes and exceptions.
  - Automation enhances transparency and real-time reporting across dispersed R&D teams.