Reconciliation of payments received via different gateways

Purpose

1. Automate the reconciliation of payments received from multiple payment gateways (e.g., Stripe, PayPal, Square, Authorize.Net) into the finance/accounting system for a restaurant supply wholesaler.

2. Automatedly match incoming transactions against sales invoices, detect discrepancies, and flag manual review needs.

3. Automates reporting for sales by gateway, unresolved payments, chargeback identification, and provides an audit trail.

4. Streamline cash flow management, error detection, accounting entries, and bank ledger updates using automation.

Trigger Conditions

1. New payment received notification from any connected payment gateway.

2. Daily or hourly scheduling for bank statement import and reconciliation automation.

3. Manual user request to refresh or audit the reconciliation process.

4. Detection of mismatch or failed automated matching in previous cycles.

Platform Variants

1. Stripe

• Feature/Setting: Webhooks for “payment_intent.succeeded”; configure endpoint to trigger reconciliation automator.
  

2. PayPal

• Feature/Setting: Instant Payment Notification (IPN) API; setup IPN listener for automated payment event capture.
  

3. Square

• Feature/Setting: Payments API “payment.created” event; connect automator for new payments.
  

4. Authorize.Net

• Feature/Setting: Webhooks for “net.authorize.payment.authcapture.created”; pipe to reconciliation logic.
  

5. QuickBooks Online

• Feature/Setting: Transactions API for importing payments; automate mapping to invoices and reconciliation rules.
  

6. Xero

• Feature/Setting: Bank Transactions API; automate fetching/marking as reconciled via automation.
  

7. Sage Intacct

• Feature/Setting: AR Payments API; automate ledger adjustments using payment events.
  

8. FreshBooks

• Feature/Setting: Payments API integration; automate invoice reconciliation.
  

9. Zoho Books

• Feature/Setting: Payment Received API; configure automator for daily reconciliation.
  

10. Wise (ex-TransferWise)

• Feature/Setting: Webhooks on incoming payments; automate bank feed import and balance updates.
  

11. Adyen

• Feature/Setting: Notification webhooks for incoming payments; automate downstream accounting operations.
  

12. Worldpay

• Feature/Setting: Notification Events API; automate reconciliation and alerting.
  

13. Clover

• Feature/Setting: Payments API “payment.updated” event; configure for automated records update.
  

14. Braintree

• Feature/Setting: Webhooks on “Transaction Settled”; trigger automated reconciliation.
  

15. SAP Business One

• Feature/Setting: DI API “Payments In” endpoint; initiate automated reconciliation upon new entry.
  

16. Oracle NetSuite

• Feature/Setting: REST API for payment import and mapping; automate comparison to open invoices.
  

17. Microsoft Dynamics 365

• Feature/Setting: Finance API for fetching payments; automated script for reconciliation.
  

18. Shopify

• Feature/Setting: Order Payments Webhook; automate reconciliation and mark payment status.
  

19. WooCommerce

• Feature/Setting: REST API for completed payments; invoke automator for matching to sales.
  

20. OpenBanking API Providers (Plaid, Tink, Yodlee)

• Feature/Setting: Automated bank feed ingest; reconcile actual bank deposits with gateway settlements.
  

Benefits

1. Automates the entire reconciliation lifecycle for omnichannel payments, reducing manual effort.

2. Increases accuracy, reduces error rates, and automates discrepancy detection for faster investigation.

3. Real-time automation ensures up-to-date financial data and reliable cash flow forecasting.

4. Enhances internal controls and compliance by automatedly documenting every reconciliation event.

5. Automating repetitive steps saves finance teams significant time and enables scalable operations.