Payroll data collection and submission

Purpose

1.1. Automate the collection of payroll data from disparate admin, HR, and time tracking systems at corporate Saab dealerships.
1.2. Automate aggregating, structuring, and validating payroll inputs from multiple dealership locations.
1.3. Automate preparing, formatting, and submitting payroll reports to finance, HR, or third-party payroll processors in compliance with corporate policy and regulatory demands.
1.4. Automate notifications and logging for completed, pending, or error-prone payroll submission cycles.
1.5. Automate the entire cycle to reduce human error, ensure timely payroll, and streamline administrative reporting for Saab dealerships.

Trigger Conditions

2.1. Scheduled calendar trigger (e.g., every second Friday, month-end) for payroll period.
2.2. New or updated employee timecard entries in time tracking system(s).
2.3. Notification or approval from admin/manager to begin payroll processing.
2.4. Receipt of required data files or emails in specified formats.
2.5. Integration webhook event from HRIS or accounting solution.

Platform Variants

3.1. ADP Workforce Now
• Feature/Setting: Payroll Data API — Configure automated pull of employee timesheets and push to payroll batch endpoint.
3.2. QuickBooks Online
• Feature/Setting: Reports API — Automate extraction of payroll summaries; Payroll API — Push/submission to payroll calculations.
3.3. Gusto
• Feature/Setting: Payroll Runs API — Automate creation and submission of payroll drafts for approval.
3.4. Paychex Flex
• Feature/Setting: Time and Labor API — Automate import of timecards; Payroll Batch API — Submit payroll.
3.5. SAP SuccessFactors
• Feature/Setting: Employee Central API — Automate data collection/transfer to payroll function.
3.6. BambooHR
• Feature/Setting: Timesheet API — Automate timesheet exports; Employee API — Fetch user payroll fields.
3.7. Zenefits
• Feature/Setting: Payroll API — Automate new runs based on synced, validated time data.
3.8. Xero
• Feature/Setting: Payroll API — Automate submission of processed payroll draft and retrieve pay periods.
3.9. Microsoft Dynamics 365 HR
• Feature/Setting: Data Entity API — Automate export/import of payroll items.
3.10. Oracle HCM Cloud
• Feature/Setting: REST Payroll Flows — Automate orchestration of payroll calculation and export tasks.
3.11. ServiceNow HRSD
• Feature/Setting: Scheduled Scripted Flow — Automate payroll data fetch and result notification.
3.12. Zoho People
• Feature/Setting: Timesheets API and Payroll API — Automate syncing work logs to payroll module.
3.13. Workday
• Feature/Setting: Payroll Input API — Automate collection and batch upload of work hours.
3.14. FreshBooks
• Feature/Setting: Payroll partners integration — Automate community payroll partner sync.
3.15. Rippling
• Feature/Setting: Payroll Automation API — Automate pulling time data and pushing payroll runs.
3.16. Square Payroll
• Feature/Setting: Timesheets and Payroll API — Automate creation of pay periods from employee clock-ins/outs.
3.17. Deputy
• Feature/Setting: Export Timesheets API — Automate payroll input extraction for next-step upload.
3.18. Kronos Workforce Ready
• Feature/Setting: Workforce Integration Manager — Automate data pulls and submission to payroll endpoints.
3.19. Intuit Payroll
• Feature/Setting: Payroll API — Automate payroll run scheduling and result notification.
3.20. Google Sheets
• Feature/Setting: Sheets API — Automate parsing payroll data templates and bulk pushing to other platforms.
3.21. Slack
• Feature/Setting: Incoming Webhooks — Automate notifications for payroll process starts/completions/errors.
3.22. DocuSign
• Feature/Setting: Envelopes API — Automate digital signature requests for payroll approvals.
3.23. Dropbox
• Feature/Setting: File Changed Trigger — Automate payroll input capture from new/changed files.
3.24. Microsoft Outlook
• Feature/Setting: Mail API — Automate parsing payroll-relevant attachments for downstream processing.

Benefits

4.1. Automates repetitive, high-volume payroll tasks to eliminate manual data entry.
4.2. Improves accuracy and automates error-checking during collection and submission cycles.
4.3. Automated notifications and logging provide audit trails and visibility for compliance.
4.4. Automates integration of multi-source payroll data into singular, validated submission.
4.5. Reduces payroll processing time, automates report generation, and ensures on-schedule delivery every cycle.
4.6. Frees staff for higher-value tasks by automating critical but routine administrative functions.