Financial & Administrative Processes**Purpose**
2. Automate vendor invoice capture, payment due date calculation, multi-level approval chains, scheduled bank transfers, real-time notifications, and reconciliation with accounting software.
3. Automate reminders to avoid late fees, automate documentation for record-keeping, and provide automated reporting and dashboard updates for financial oversight.
**Trigger Conditions**
2. Invoice approval status is set to “Approved” in finance system.
3. Payment due date approaches or meets company-defined schedule (e.g., Net 30).
4. Funds available in payment account.
5. Recurring vendor payments are scheduled based on policy.
6. Manual trigger by finance or admin manager for urgent or exception payments.
**Platform Variants**
3.1 **Xero**
• API: `/payments` endpoint — automate scheduling and posting of payment batches.
3.2 **QuickBooks Online**
• API: `Create Payment` — automate payment initiation and reconciliation.
3.3 **Stripe**
• API: `/transfers` — automate sending scheduled vendor payments.
3.4 **Plaid**
• ACH Automation API — automate bank-to-bank payment transfers.
3.5 **SAP Concur**
• Invoice Service API — automate vendor invoice approval and payment scheduling.
3.6 **Tipalti**
• Scheduled Payments — automate approval routing and payout disbursal.
3.7 **Bill.com**
• API: `/bills` and `/payments` — automate payables workflow and track vendor settlements.
3.8 **Oracle NetSuite**
• SuiteTalk API: `payment.create` — automate bulk payment scheduling and status updates.
3.9 **Zoho Books**
• Payments & Bills API — automate payment scheduling for approved vendor invoices.
3.10 **FreshBooks**
• API: `Automated Payments` — automate regular vendor disbursals and notification.
3.11 **Revolut Business**
• API: `/payments` — automate direct payment to vendors with currency automation.
3.12 **Wise Business**
• API: `/batch_payments` — automate global vendor batch payments and FX settings.
3.13 **PayPal Payouts**
• API: `/payouts` — automate mass vendor settlements and status tracking.
3.14 **Odoo ERP**
• Invoicing Module API — automate payment scheduling based on approved invoices.
3.15 **Microsoft Power Automate**
• Action: “Scheduled cloud flow for Payments” — automate multi-tier approval and disbursement.
3.16 **Monday.com**
• Automation: “When status changes to Approved, trigger Payment API” — automate payment workflow.
3.17 **Trello**
• Power-Up Automation: “Card Due triggers Payment API call” — automate payments from card actions.
3.18 **Google Sheets**
• Apps Script: “On Time-driven trigger, execute Payment API” — automate payments from spreadsheet vendor list.
3.19 **Slack**
• Workflow Integration: “Inbox to Action to Payment” — automate payment requests from finance channel.
3.20 **DocuSign**
• Connect API: “Completed > trigger payment workflow” — automate payments on signed approvals.
3.21 **SAP S/4HANA**
• Payment Proposal API — automate batch scheduling and approval of vendor payments.
3.22 **Workato**
• Recipe: “Vendor invoice triggers payment sequence” — automate end-to-end scheduling.
3.23 **IFTTT**
• Applet: “When email received with invoice, schedule payment using integrated platform.”
3.24 **Kissflow**
• Payments Workflow Automation — automate bill approval to payment with custom triggers.
**Benefits**
2. Automation decreases manual errors, enforces payment policy, and boosts process transparency.
3. Automated systems free finance staff for higher-value work, reducing administrative overhead.
4. Automating payment reminders, scheduling, and reports streamlines cash management.
5. Audit trails and automated notifications keep recordkeeping and compliance simple and efficient.
6. Automatedly handles multi-currency, recurring, and one-time payments in a scalable way.