Calendar integration for trainers, students, and management

Purpose

1. Automate class scheduling, update sharing, and real-time notifications between trainers, students, and management.

2. Enable automated calendar sync across devices and user roles, minimizing manual errors and optimizing attendance.

3. Automate reminders, changes, cancellations, and resource allocations for Sambo classes, seminars, and events.

4. Streamline communication by automatedly linking class status to stakeholders’ calendars, freeing admins for higher-value tasks.

Trigger Conditions

1. New class creation, rescheduling, or cancellation in master schedule.

2. Trainer assignment/update/removal on scheduled event.

3. Student enrollment, drop, or waitlist movement.

4. Facility or resource booking changes affecting scheduled events.

Platform Variants

1. Google Calendar

• Feature/Setting: Automate event creation, updates, deletes via Google Calendar API — endpoint `/calendars/{calendarId}/events`.
  

2. Microsoft Outlook / Office 365 Calendar

• Feature/Setting: Use Graph API `POST /me/events` for automated event handling for trainers and students.
  

3. Apple Calendar (iCloud)

• Feature/Setting: Automate invitation and updates using CalDAV API for Apple ecosystem users.
  

4. Zoom

• Feature/Setting: Automate meeting link provisions for virtual classes with Meetings API `/users/{userId}/meetings`.
  

5. Slack

• Feature/Setting: Automate broadcasting class reminders or changes using Events API—e.g., `/api/chat.postMessage`.
  

6. Microsoft Teams

• Feature/Setting: Automate posting to channels via Graph API `/teams/{team-id}/channels/{channel-id}/messages`.
  

7. Trello

• Feature/Setting: Automate card creation/updates tied to class scheduling through Trello REST API—`/1/cards`.
  

8. Asana

• Feature/Setting: Automate task creation per event update using Asana API `/tasks`.
  

9. Notion

• Feature/Setting: Update calendar databases and automate reminders via Notion API `/v1/pages`.
  

10. Airtable

• Feature/Setting: Automate row creation/updates for scheduling using Airtable API `/v0/{baseId}/{tableName}`.
  

11. Zapier

• Feature/Setting: Automate multi-step workflows by connecting apps using automated Zaps for scheduling.
  

12. Calendly

• Feature/Setting: Automate class bookings and sync with personal calendars via Calendly API `/scheduled_events`.
  

13. Acuity Scheduling

• Feature/Setting: Automate class slot creation and participant notifications through Acuity API `/appointments`.
  

14. Eventbrite

• Feature/Setting: Automate event creation and ticket modifications using Eventbrite API `/events/{event_id}/attendees/`.
  

15. Mailchimp

• Feature/Setting: Automate bulk reminder emails for scheduled events via Mailchimp API `/campaigns`.
  

16. Twilio SMS

• Feature/Setting: Automate SMS alerts for scheduling using Twilio API `/Messages.json`.
  

17. SendGrid

• Feature/Setting: Automate individualized email notifications via SendGrid API `/mail/send`.
  

18. Salesforce

• Feature/Setting: Automate calendar event syncing for CRM contacts using Salesforce API `/services/data/vXX.X/sobjects/Event/`.
  

19. HubSpot

• Feature/Setting: Automate integration of class schedule with CRM records via HubSpot API `/calendar/v3/calendars`.
  

20. Facebook Messenger

• Feature/Setting: Automate Messenger reminders using Send API `/me/messages` for class notifications.
  

Benefits

1. Automates routine notifications and event changes; eliminates manual coordination.

2. Ensures all parties receive real-time, automated updates to their preferred platform.

3. Reduces scheduling conflicts and enhances efficiency with cross-platform automation integration.

4. Fully automatable for increased reliability, improved attendance, and optimized resource use.

5. Automating repetitive scheduling improves transparency, satisfaction, and retention for all roles.