Electronic proof of delivery collection and storage

Purpose

1.1. Automate the collection, storage, and retrieval of electronic proof of delivery (ePOD) documents for sand and gravel deliveries.
1.2. Automates capturing images, digital signatures, and geotags at the delivery point for instant proof.
1.3. Ensures automated compliance for audit trails, dispute resolution, and customer service by centralizing documentation.
1.4. Drives automated integration with ERP, CRM, and financial systems for seamless invoicing and record management.

Trigger Conditions

2.1. Automated dispatch completion via logistics TMS.
2.2. Customer or driver submitting a delivery confirmation on a mobile device.
2.3. QR/barcode scan by recipient at the drop-off location triggers collection.
2.4. Digital signature or upload event on configured platforms.

Platform Variants

3.1. Twilio SMS
• Feature/Setting: Use SMS API to notify drivers/customers of ePOD collection; sample endpoint: /Messages/send with delivery details.
3.2. SendGrid
• Feature/Setting: Automate e-mail receipts and attach proof using /mail/send API.
3.3. DocuSign
• Feature/Setting: eSignature API automates digital delivery receipt collection; envelope creation with embedded signing.
3.4. Dropbox
• Feature/Setting: Use /files/upload API for automated storage of signed ePODs in delivery-specific folders.
3.5. Google Drive
• Feature/Setting: Automate ePOD uploads using Drive API /files.create for indexed record-keeping.
3.6. Microsoft SharePoint
• Feature/Setting: Lists API automates proof storage in secured document libraries.
3.7. Salesforce
• Feature/Setting: Record-triggered Flow automates attachment of delivery documents to account/opportunity.
3.8. SAP
• Feature/Setting: BAPI_GOODSMVT_CREATE automates creation and linking of ePODs in delivery logs.
3.9. Zoho CRM
• Feature/Setting: Automate ePOD attachment upload via API to Contacts or Deals modules.
3.10. OneDrive
• Feature/Setting: Graph API automates storage in structured delivery folders.
3.11. Freshdesk
• Feature/Setting: Automated ticket creation with ePOD upload; Events API supports trigger on proof receipt.
3.12. Smartsheet
• Feature/Setting: API auto-inserts proof files into logistics sheets; /sheets/{sheetId}/attachments.
3.13. Airtable
• Feature/Setting: API automator inserts uploaded proofs into delivery records.
3.14. Slack
• Feature/Setting: Automated bot posts proof receipt notifications using chat.postMessage, with links to ePODs.
3.15. Monday.com
• Feature/Setting: API automates file column updates for proof storage per pulse/item.
3.16. Power Automate
• Feature/Setting: Automator flows ingest incoming ePODs and distribute to SharePoint/Outlook/ERP.
3.17. QuickBooks
• Feature/Setting: API automates linking of delivery proof with invoice or estimate.
3.18. Xero
• Feature/Setting: Files API automates upload/attachment of ePOD to relevant bills or invoices.
3.19. HubSpot
• Feature/Setting: Timeline API automates proof-uploaded events to contact/company timelines.
3.20. AWS S3
• Feature/Setting: Automates bucket upload for ePOD central archive; presigned URLs for secure access.

Benefits

4.1. Automates proof capture and speeds up delivery verifications, reducing manual errors.
4.2. Automated storage ensures centralized, searchable, and secure record-keeping.
4.3. Enhances audit readiness and automates compliance with industry regulations.
4.4. Automator integration decreases administrative workload and accelerates invoicing.
4.5. Automates data-driven dispute resolution and improves customer transparency.