Calendar synchronization for all club members

Purpose

1.1. Automate calendar event synchronization for all scale model club members.
1.2. Sync meeting times, build sessions, workshops, and competitions automatically across diverse digital calendars.
1.3. Automates communications of event updates, cancellations, and reminders for optimal attendance and coordination.
1.4. Ensures every member’s preferred calendar (Google, Apple, Outlook, etc.) receives real-time automated event feeds.
1.5. Creates a unified source of truth for automating timely scheduling and reducing miscommunication across platforms.

Trigger Conditions

2.1. Administrator schedules, edits, or cancels an event in central club calendar.
2.2. Member RSVPs, opts in for notifications, or updates attendance preference.
2.3. Third-party sources (e.g., event platforms) submit model building contest schedule changes.
2.4. Automated syncing interval (e.g., every hour or on demand).

Platform Variants

3.1. Google Calendar
• Feature/Setting: API access — automate event creation, updates, and attendee invitations via `events.insert` and `events.update`.
3.2. Microsoft Outlook/Exchange
• Feature/Setting: Outlook REST API — automate pushing events to user calendars using `/me/events`.
3.3. Apple iCloud Calendar
• Feature/Setting: CalDAV integration — automate event sync via authenticated CalDAV requests.
3.4. Zoho Calendar
• Feature/Setting: Zoho Calendar API — automate event management through `/api/v1/calendars/events`.
3.5. Yahoo Calendar
• Feature/Setting: CalDAV API — automate event sync with member’s personal Yahoo calendar.
3.6. Teamup Calendar
• Feature/Setting: Teamup API — automate central event creation and notifications for all members via `/v3/events`.
3.7. Proton Calendar
• Feature/Setting: CalDAV API access — automate event additions and modifications with secure end-to-end encryption.
3.8. Fastmail Calendar
• Feature/Setting: JMAP API — automate event synchronization and updating participants automatically.
3.9. Nextcloud Calendar
• Feature/Setting: CalDAV plugin — automate calendar sharing and event notification.
3.10. Trello
• Feature/Setting: Calendar Power-Up API — automate card to calendar event conversion for member reminders.
3.11. Slack
• Feature/Setting: Slack Events API + Google Calendar/Outlook integration — automate calendar invites as channel notifications.
3.12. Meetup
• Feature/Setting: Meetup API — automate syncing scheduled club events directly to member profiles.
3.13. Facebook Events
• Feature/Setting: Facebook Graph API — automate event posting and RSVP syncing for club groups.
3.14. Discord
• Feature/Setting: Scheduled Events API with bots — automate event calendar notifications to server members.
3.15. Calendly
• Feature/Setting: Calendly API Webhooks — automate coordination and confirmation syncing with member calendars.
3.16. Asana
• Feature/Setting: Asana API — automate project event timelines onto members’ integrated calendars.
3.17. Monday.com
• Feature/Setting: Calendar Integration API — automate event and task syncing for all club participants.
3.18. Notion
• Feature/Setting: Notion API + iCal Export — automate event page updates as calendar entries.
3.19. Eventbrite
• Feature/Setting: Eventbrite API — automate ticketed event sync to connected attendee calendars.
3.20. Zapier
• Feature/Setting: Multi-platform workflows — automate moving events between apps via prebuilt automations.

Benefits

4.1. Automates multi-platform event dissemination, ensuring synchronized visibility.
4.2. Reduces manual scheduling errors through end-to-end automated event data flows.
4.3. Increases engagement via automated reminders and confirmations.
4.4. Customizes automated notification methods to member preferences.
4.5. Streamlines event promotion and management for efficient club operation, using automation as the backbone for all event coordination.