Distribute feedback/questionnaires after assessments

Purpose

1.1. Automates distribution of feedback or questionnaires to students/guardians after assessments to gather post-assessment insights.
1.2. Automating this process increases response rates and streamlines feedback collection.
1.3. Enables schools to evaluate teaching methods, assessment effectiveness, and student satisfaction in an automated, efficient manner.
1.4. Automated distribution supports timely improvements in pedagogy based on actionable data.
1.5. Ensures reliable delivery and instant post-assessment engagement, reducing manual workload for educators.

Trigger Conditions

2.1. Assessment record submission or completion in SIS/LMS.
2.2. Instructor clicks "end assessment" or updates results.
2.3. Specific date/time automation post-assessment.
2.4. Grade entry or publication triggers workflow in assessment database.
2.5. Student account or guardian account receives automated notification based on filter (e.g., test type, grade level).

Platform Variants

3.1. Google Forms
• Feature: Form creation API; send form links via Gmail API automatedly after assessment marked complete.
• Sample: Trigger Google Forms API after assessment.status == 'complete'.
3.2. Microsoft Forms
• Feature: Automated form sharing through Microsoft Graph API; direct email of link via Outlook API.
• Sample: Use /me/sendMail endpoint after assessment.finalized == true.
3.3. Typeform
• Feature: Typeform API to generate/schedule feedback surveys; webhook integration for assessment triggers.
• Sample: POST to /forms/{form_id}/responses when assessment event fires.
3.4. SurveyMonkey
• Feature: Automated survey distribution via SurveyMonkey API; trigger via assessment webhook.
• Sample: Use /collectors endpoint to automate sending after scoring.
3.5. JotForm
• Feature: Automate feedback survey creation/distribution via JotForm API; webhook trigger from LMS.
• Sample: POST /form/{id}/submissions with recipient email list.
3.6. Twilio SMS
• Feature: Automate feedback link dispatch via Twilio Programmable SMS API.
• Sample: Use /Messages API to send after assessment.id completed.
3.7. SendGrid
• Feature: Automated email delivery of feedback forms using SendGrid Mail Send API.
• Sample: POST /mail/send with feedback form URL triggered by assessment closure.
3.8. Mailchimp
• Feature: Automated email campaign distribution of surveys with Campaigns API.
• Sample: POST /campaigns and /actions/send triggered by grade entry.
3.9. Zoom
• Feature: Automated post-session survey link via Zoom Webhook Events/API.
• Sample: Configure 'meeting.ended' Webhook to trigger email with survey.
3.10. Microsoft Teams
• Feature: Automate posting forms in channels using Microsoft Teams Graph API.
• Sample: POST /teams/{team-id}/channels/{channel-id}/messages with survey on assessment completion.
3.11. Slack
• Feature: Slack Incoming Webhooks to automate posting feedback links in channels/DMs.
• Sample: Send relevant forms via Webhook on event “assessment.complete”.
3.12. WhatsApp Business API
• Feature: Automate structured feedback survey dispatch via WhatsApp messages.
• Sample: Use /messages endpoint after exam flagged complete.
3.13. Salesforce
• Feature: Automate survey invitation triggered by custom object status update through Salesforce Flow.
• Sample: Use Process Builder → Email Alert after assessment record update.
3.14. HubSpot
• Feature: Automated feedback survey sending using HubSpot Workflow APIs.
• Sample: POST to /contacts/v1/contact/trigger/automation/event when assessment is finalized.
3.15. ActiveCampaign
• Feature: Automated survey emails via ActiveCampaign Automation; email trigger post-assessment.
• Sample: API POST /api/3/contact/sync plus email automation trigger.
3.16. Zoho Survey
• Feature: Automate questionnaire distribution using Zoho Survey API and schedule based on assessment data.
• Sample: POST /send with survey and recipient email after database update.
3.17. Canvas LMS
• Feature: Automate feedback module release using Canvas API post-assessment.
• Sample: Trigger /courses/{course_id}/modules API on completed assessment.
3.18. Moodle
• Feature: Automate survey distribution to students via Moodle web services API.
• Sample: Use mod_survey_add_instance API when assessment is closed.
3.19. Blackboard
• Feature: Automated outreach using Blackboard Learn REST API to distribute links.
• Sample: POST /learn/api/public/v1/courses/{courseId}/announcements with survey info.
3.20. Telegram Bot
• Feature: Automate feedback link messaging using Telegram Bot API to student/guardian account.
• Sample: SendMessage endpoint after event assessment.finish detected.
3.21. Airtable
• Feature: Automate feedback triggers using Airtable Automations; push questionnaire if assessment record added/updated.
• Sample: Automation script fires when assessment_result table receives new entry.

Benefits

4.1. Automates a repetitive, high-impact engagement task reducing educator workload.
4.2. Automated dissemination increases speed, broader reach, and higher response rate.
4.3. Maintains consistency and reliability in post-assessment surveys/feedback.
4.4. Automation enables real-time improvements in curriculum and teaching.
4.5. Automating multi-channel distribution (email, SMS, chat, platform message) diversifies reach and engagement.
4.6. Automated feedback loop accelerates data collection and analysis for school leadership.
4.7. Reduces potential for manual errors by automating every feedback dispatch step.
4.8. Scalable—automatedly reaches hundreds or thousands with no increase in manual labor.
4.9. Enables education institutions to automate compliance or reporting with quantitative survey collection.
4.10. Enhances transparency and student/parent satisfaction via timely, automated follow-ups.