Supplier follow-up reminders for order delays

Purpose

1.1. Automate periodic supplier follow-up reminders for comic book order delays to reduce manual intervention.
1.2. Automatedly notifies suppliers of delayed purchase orders, requesting status updates or expedited action.
1.3. Optimizes vendor relations by automating consistent communications regarding order shipment status.
1.4. Automation ensures timely vendor responses, reducing inventory gaps and missed sales.
1.5. Automator also logs interactions, enabling performance analytics and identifying recurring delay issues.

Trigger Conditions

2.1. An order flagged as “Delayed” in inventory or procurement software past estimated delivery date.
2.2. Automate when tracking info from suppliers’ APIs show no movement beyond a threshold (e.g., 3 days).
2.3. Scheduled checks (e.g., daily) find POs still marked as incomplete/partial and overdue.
2.4. Manual override to automate follow-up for priority or high-value item delays.
2.5. Automatedly triggered upon supplier’s missed response deadline from previous reminder.

Platform variants

3.1. Twilio SMS
• Feature/Setting: Twilio Programmable Messaging API. Configure automated SMS reminders to supplier contacts.
3.2. SendGrid
• Feature/Setting: SendGrid Mail Send API automates email notifications with templated delay messages.
3.3. Slack
• Feature/Setting: Incoming Webhooks to automate direct vendor pings in Slack shared channels.
3.4. Microsoft Teams
• Feature/Setting: Teams Bot Framework automates notifications in vendor-integrated channels or chats.
3.5. Gmail
• Feature/Setting: Gmail API for automated reminders via supplier email addresses and smart labels.
3.6. Outlook
• Feature/Setting: Outlook Mail API automates scheduling and dispatch of delay notifications.
3.7. HubSpot CRM
• Feature/Setting: Workflow automation to trigger follow-up tasks and automated supplier notes.
3.8. Salesforce
• Feature/Setting: Process Builder to automate sending email reminders from vendor object records.
3.9. Google Sheets
• Feature/Setting: App Script triggers automated SMS/email on flagged order delay rows.
3.10. Monday.com
• Feature/Setting: Automation recipes (e.g., “When status changes to Delayed, send notification”).
3.11. Trello
• Feature/Setting: Butler automation automates card due-date reminders for delayed POs.
3.12. Asana
• Feature/Setting: Rules automation sends messages or tasks when due dates lapse.
3.13. Zoho Inventory
• Feature/Setting: Workflow rules automate vendor reminder emails for overdue shipments.
3.14. Shopify
• Feature/Setting: Flow automation sends supplier notifications through email/SMS integration.
3.15. SAP Business One
• Feature/Setting: Alert Management automates system notifications for delivery delays.
3.16. Oracle NetSuite
• Feature/Setting: SuiteFlow automates vendor communications on overdue transactions.
3.17. QuickBooks Online
• Feature/Setting: Workflow automation for POs, triggers email reminders upon status conditions.
3.18. PipeDrive
• Feature/Setting: Workflow automates activity scheduling and follow-up communications.
3.19. Basecamp
• Feature/Setting: Automated Check-ins for supplier follow-up prompts relating to late orders.
3.20. Freshservice
• Feature/Setting: Automator to trigger notifications on vendor delays via email or ticket updates.

Benefits

4.1. Automates supplier engagement, reducing staff overhead and manual errors.
4.2. Guarantees suppliers automatedly receive consistent reminders, improving accountability.
4.3. Automated logging and analytics for supplier responsiveness, optimizing procurement processes.
4.4. Automatable workflows ISO-compliant, helping stores maintain audit trails.
4.5. Reduces order fulfillment times through proactive, repeated automated communications.