Purpose
1. Automate ISPS (International Ship and Port Facility Security) security clearance workflows for vessels arriving and departing, ensuring compliance and reducing manual processing.
2. Automates verification of vessel credentials, crew lists, and pre-arrival ISPS documentation.
3. Automated notifications to stakeholders (port authority, vessel agent, border security) regarding clearance status.
4. Automates cross-referencing ISPS codes, vessel registry, and crew security databases.
5. Automator for secure digital archiving and retrieval of ISPS clearance records.
6. Enables automated escalations for vessels flagged in security watch lists.
Trigger Conditions
1. Automatedly triggered upon vessel calling notification from port community system (PCS).
2. Automates initiation from uploaded pre-arrival crew and vessel documentation.
3. Real-time integrator automating ISPS notification from national maritime security advisories.
4. Automater for batch schedules (e.g., daily pre-arrival summary at 05:00 AM).
5. Automated command from mobile app user input by port security staff.
Platform Variants
1. Twilio SMS
• Feature/Setting: Automate sending security clearance alerts to agents via programmable SMS; set sender IDs and message templates in Messaging Services.
2. SendGrid
• Feature/Setting: Automates email notifications using SMTP API with subject “ISPS Clearance Update” and dynamic template variables.
3. Microsoft Power Automate
• Feature/Setting: Automates document uploads from SharePoint, triggers mobile pushes, links to Excel security checklists via scheduled flows.
4. Google Cloud Functions
• Feature/Setting: Automates credential verification with event-driven HTTP triggers for REST endpoints integrating to external ISPS systems.
5. DocuSign
• Feature/Setting: Automates digital signature workflows for ISPS declarations via eSignature REST API with auto-reminders.
6. Jira Service Management
• Feature/Setting: Automates incident ticket creation for security clearance flags, using JSM API and webhook triggers.
7. Slack
• Feature/Setting: Automator posts ISPS status alerts to port security (Ops) channels using Incoming Webhooks and Block Kit.
8. Salesforce
• Feature/Setting: Automates vessel and crew data import via Data Loader, runs ISPS compliance flows with Process Builder.
9. AWS Lambda
• Feature/Setting: Triggers automated credential checks on new S3 uploads of crew lists, processes via Lambda handler.
10. PagerDuty
• Feature/Setting: Automates high-severity ISPS alerts to security responders with Event Rules and Service Integrations.
11. HubSpot
• Feature/Setting: Automates agent outreach using Workflows API with dynamic content on compliance status.
12. SAP Cloud Platform
• Feature/Setting: Automator synchronizes ISPS clearance data with ERP, triggers compliance reports via SAP Workflow API.
13. Dropbox Business
• Feature/Setting: Automates secure archival of clearance documents using File Request and API file create events.
14. Trello
• Feature/Setting: Automator creates cards for ISPS review, uses Butler to automate assignment based on ship flag status.
15. ServiceNow
• Feature/Setting: Automates ISPS case handling via Flow Designer, notifies assigned security personnel.
16. Okta
• Feature/Setting: Automates access management for ISPS document review using Users API and policy workflows.
17. Google Workspace
• Feature/Setting: Automates Forms for digital pre-arrival declarations; sends auto-notifications via Gmail API.
18. Azure Logic Apps
• Feature/Setting: Automates multi-stage ISPS checks and notifications, connects with port surveillance APIs.
19. Asana
• Feature/Setting: Automates ISPS compliance task creation for port security, uses Webhooks for completion tracking.
20. Airtable
• Feature/Setting: Automates vessel clearance tracking, links checklist status to crew records with Automations API.
Benefits
1. Automates manual data entry reducing compliance risk and human error.
2. Automating notifications ensures zero-delay stakeholder communication.
3. Automated document verification accelerates clearance turnaround.
4. Automator for audit trails and secure record-keeping during ISPS inspections.
5. Automatedly escalates flagged issues, improving port safety and incident response.
6. Reduces operational costs through automation of repetitive compliance tasks.
7. Enables scaling automated vessel throughput without increasing administrative resources.
8. Automates reporting and regulatory submissions, enhancing authority engagement.
Vessel and Berth Operations