Visitor & Membership Management AutomationPurpose
1.2 Improve operational efficiency by enabling automated and contactless entry experience for both ticketed guests and members.
1.3 Reduce manual verification, automate real-time updates, and facilitate data collection for visitation analytics and membership management.
1.4 Automate the integration between ticketing, payment, CRM, and visitor management for seamless access control and automated compliance with capacity regulations.
1.5 Enable instant, secure re-issuance or revocation of passes in case of changes or cancellations, reducing staff intervention.
Trigger Conditions
2.2 Membership registration or renewal approval.
2.3 Event RSVP acceptance or special exhibit invitation accepted.
2.4 Scheduled group visits (e.g., school tours) are confirmed.
2.5 Walk-in ticket purchase at kiosk or reception system.
Platform Variants
• Feature/Setting: Use Programmable Messaging API to send QR code pass via SMS; configure webhook after ticket confirmation.
3.2 SendGrid
• Feature/Setting: Use Email API with attachment functionality; automate QR code issuance email upon ticket sale.
3.3 Zapier
• Feature/Setting: Automate workflow for ticket sale -> generate QR code -> email/sms delivery; configure webhook trigger.
3.4 Airship
• Feature/Setting: Automate push notification with embedded QR pass; use Journeys for event-triggered delivery.
3.5 Google Workspace (Apps Script)
• Feature/Setting: Automated script runs on form submission to generate and share QR via Gmail/Calendar invite.
3.6 AWS Lambda
• Feature/Setting: Serverless automation to generate and store pass, invoke SES or SMS delivery; configure trigger on S3 bucket update.
3.7 Salesforce
• Feature/Setting: Use Flow Builder automator to attach dynamic pass to confirmation email; QR generated by custom Apex or AppExchange add-on.
3.8 Stripe
• Feature/Setting: Use Payment Intent webhook for automated pass generation post-payment; integrate with QR code API or plugin.
3.9 Mailchimp
• Feature/Setting: Automate personalized email campaigns delivering event-specific mobile passes to confirmed contacts.
3.10 HubSpot
• Feature/Setting: Automate ticket purchase workflow to trigger marketing email with embedded QR entry code via CRM workflow.
3.11 Microsoft Power Automate
• Feature/Setting: Automate trigger from ticketing app to Outlook email with QR pass attached; integrate with SharePoint for audit.
3.12 Eventbrite
• Feature/Setting: Automate e-ticket issuance with unique QR per registration; configure confirmation action.
3.13 Ticket Tailor
• Feature/Setting: Automate QR code pass in order confirmation; customize webhook for instant delivery.
3.14 Google Calendar
• Feature/Setting: Automatedly adds event with attached QR entry pass; triggers invite to guest’s inbox.
3.15 Shopify
• Feature/Setting: Automate QR code sending post-purchase via Shopify Flow or app integration.
3.16 CleverTap
• Feature/Setting: Use Journeys automator for targeted push/email QR code delivery for specific customer segments.
3.17 WhatsApp Business API
• Feature/Setting: Automate sending QR entry pass to user’s WhatsApp post-purchase using Message Template.
3.18 Kudan QR API
• Feature/Setting: API generates unique QR codes for each entry and triggers automated delivery pipeline.
3.19 Freshdesk
• Feature/Setting: Use automation to open ticket on pass inquiry and trigger QR code/resend.
3.20 Firebase Cloud Functions
• Feature/Setting: Automate QR generation and secure delivery via Dynamic Links post-trigger (e.g., Firestore write).
Benefits
4.2 Automated issuance enables faster visitor onboarding and decreased entry queues.
4.3 Real-time automation improves security by revoking access with minimal delay.
4.4 Automation generates actionable data for visitor analytics and membership insights.
4.5 Supports automatable compliance checks by restricting or flagging duplicate/non-valid passes.
4.6 Promotes a seamless, automated user journey, enhancing visitor experience and satisfaction.