Automated background check request and notifications

Purpose

 1.1. Automate sending background check requests for new volunteer/staff applications.
 1.2. Ensure legal/organizational compliance by verifying backgrounds before onboarding.
 1.3. Streamline notifications to HR or coordinators when checks are initiated or completed.
 1.4. Maintain audit trails of all background screening activities.
 1.5. Reduce manual entry, errors, and time-to-onboard for shelter personnel.

Trigger Conditions

 2.1. Submission of a volunteer or employment application via web form or ATS.
 2.2. Status change to “Candidate: Under Review” in HRIS or CRM.
 2.3. Manual tagging of profile as "Background Check Needed" in database.
 2.4. Scheduled batch reviews for unverified applicants.

Platform Variants

 3.1. Checkr
  • API Endpoint: POST /v1/candidates — Create candidate for screening.
 3.2. Sterling
  • Feature: Order Background Screening — use REST API documentation.
 3.3. HireRight
  • API: POST /api/background-checks — automate request creation.
 3.4. GoodHire
  • API: POST /candidates/submit — background screening request.
 3.5. Twilio SMS
  • Feature: Notify applicant/manager — POST /Messages with screening status.
 3.6. SendGrid
  • Feature: Email notifications — Send email on background check completion.
 3.7. Slack
  • Feature: Channel notification — use chat.postMessage API to alert HR.
 3.8. Microsoft Teams
  • Feature: Use Webhook URL for notification card; mention HR channel.
 3.9. Salesforce
  • Feature: Flow Trigger — use Outbound Message on applicant record.
 3.10. Google Sheets
  • Feature: Auto-log status updates via Sheets API (append row).
 3.11. Airtable
  • Feature: Update Record Automation using “Run a script” action.
 3.12. Monday.com
  • Feature: Board automation; status column triggers external API call.
 3.13. Workday
  • API: Start Background Check process via Workday Studio integrations.
 3.14. BambooHR
  • Feature: Webhook/Custom Action on New Hire.
 3.15. HubSpot
  • Feature: Workflow trigger; POST to webhook when status changes.
 3.16. DocuSign
  • Feature: Send consent form for e-signature before check, via Envelopes: create endpoint.
 3.17. Zapier
  • Feature: Zaps — connect form submissions to API of screening partner.
 3.18. Make (Integromat)
  • Feature: Scenario — monitor table/form and invoke API for checks.
 3.19. Intercom
  • Feature: Trigger in-app messages regarding background check status.
 3.20. Asana
  • Feature: Task assigned/updated automatically via API on check completion.
 3.21. Trello
  • Feature: Card moved or label added via API on status update.
 3.22. Mailgun
  • Feature: Transactional email on consent required/status update via API.
 3.23. Okta
  • Feature: Add temporary provisioning delay until background cleared, via workflow webhook.
 3.24. GSuite (Gmail)
  • Feature: Auto-forward status emails via Gmail API.

Benefits

 4.1. Expedites onboarding process; reduces administrative overhead.
 4.2. Documents compliance with animal welfare industry standards.
 4.3. Minimizes errors and manual follow-up for HR/volunteer coordinators.
 4.4. Seamless notification improves communication and response times.
 4.5. Enhances data security and record accuracy for all screening activity.