Integration of work order data with billing and invoicing

Purpose

1.1. Automate the transfer of completed work order data from maintenance management systems to billing and invoicing software to ensure timely, accurate, and consistent creation of invoices for aircraft maintenance services.
1.2. Eliminate manual data re-entry, reduce human error, and provide real-time updates on billable tasks and parts used.
1.3. Enable integration across disparate platforms—ERP, accounting, CRM, maintenance tracking, and customer communication channels.
1.4. Support compliance documentation and audit trails by syncing task completion, sign-offs, and parts usage directly into invoice records.

Trigger Conditions

2.1. Completion of a work order status change to “Complete” or “Ready for Billing.”
2.2. Approval of final task or inspection step in maintenance tracking platform.
2.3. Entry of sign-off by supervisor or regulatory authority.
2.4. Scheduled batch trigger at predefined intervals (e.g., end-of-day, weekly).
2.5. Receipt of digital sign-off or release from quality control portal.

Platform Variants

3.1. SAP Business One
• API: ServiceLayer /WorkOrders, /Invoices — configure to export closed work orders and auto-create Accounts Receivable invoices using work order ID mapping.

3.2. Oracle NetSuite
• API/Feature: SuiteTalk Web Services /rest/record/v1/workOrder, /invoice — map completed work orders to billing records with automated customer account assignment.

3.3. QuickBooks Online
• Endpoint: /v3/company//invoice—parse work order results and generate custom invoices with line items for billable labor and parts.

3.4. Xero
• Endpoint: POST /api.xro/2.0/Invoices — create invoices on completion trigger, linking job references and inventory items.

3.5. Microsoft Dynamics 365 Business Central
• API: /v2.0//workOrders, /salesInvoices — post closed orders for instant invoice creation.

3.6. Salesforce
• Feature: REST API /sobjects/WorkOrder, /Invoice — sync work order status with sales ledgers and trigger invoice objects.

3.7. Zoho Books
• Endpoint: POST /workorders, /invoices — auto-generate invoices linked to work order data, assigning taxes and discounts.

3.8. FreshBooks
• API: /work_orders, /invoices.create — map completed job codes to invoice line items and client records.

3.9. Odoo ERP
• Model: work.order, account.move — automate workflow so that task closure triggers invoice draft creation.

3.10. MYOB AccountRight
• API: /v2/Business/WorkOrders, /v2/Business/Invoices — integrate to port service records directly into billing.

3.11. Sage Intacct
• Endpoint: /create_invoice — auto-generate AP/AR invoices as each maintenance work order is completed.

3.12. ServiceTitan
• API: /work-orders, /invoices — link closed maintenance jobs to new customer invoices, auto-populating parts and hour details.

3.13. Jobber
• Feature: Job Completion Trigger — use custom job fields to automate invoice issuance.

3.14. FieldAware
• API: CompleteWorkOrder, /CreateInvoice — connect job completion with invoice creation via customer account mapping.

3.15. simPRO
• API: /workorders.complete, /invoices.create — trigger invoice flow based on task closure.

3.16. Maintenance Connection
• API: WorkOrder_Close, Invoice_Create — configure close actions to push data to accounting.

3.17. IFS Applications
• Feature: IFS Cloud REST API — automate work order status sync to invoicing module.

3.18. AMOS (Aircraft Maintenance and Engineering System)
• Interface: EDI Integration — export closed work orders to accounting, ready for invoicing.

3.19. Ramco Aviation
• API: WorkOrder/Close, Create/Invoice — automate invoicing on work order closure.

3.20. Epicor ERP
• API: /WorkOrder/Complete, /Invoice/Create — direct integration of work order completion with AR system for instant billing.

Benefits

4.1. Reduces billing cycle times and speeds up revenue recognition.
4.2. Ensures accuracy and compliance by using the exact work performed as the invoice basis.
4.3. Improves visibility into work order profitability and resource utilization.
4.4. Minimizes human error and workload for accounting teams.
4.5. Provides timely, transparent updates to customers with digital audit trails.