Automated surgical schedule updates and notifications

Purpose

  1.1. Ensure real-time, accurate updates to surgical schedules for anesthesiology teams via automated notifications.
  1.2. Minimize communication gaps and prevent schedule conflicts or delays.
  1.3. Integrate scheduling systems, calendars, and communication channels to enable seamless information flow.
  1.4. Enhance preparedness, patient safety, and procedural coordination.

Trigger Conditions

  2.1. New surgical case added or modified in the OR management platform.
  2.2. Case cancellation, delay, or rescheduling event.
  2.3. Change in assigned anesthesiologist or clinical resources.
  2.4. Manual override by authorized admin or emergency flag trigger.

Platform Variants

  3.1. Microsoft Power Automate
      • Feature/Setting: Use "When event is created or updated (Outlook Calendar)" + "Send an email notification (Office 365 Mail)"
  3.2. Twilio
      • Feature/Setting: Trigger SMS via POST to Messages API on schedule change
  3.3. SendGrid
      • Feature/Setting: Use "Mail Send API" for email alerts; dynamic template IDs for notifications
  3.4. Slack
      • Feature/Setting: "chat.postMessage" API for channel or direct schedule updates
  3.5. Google Calendar API
      • Feature/Setting: "Events: watch" webhook for detecting schedule changes
  3.6. PagerDuty
      • Feature/Setting: "Incident API v2 - Create/Update Incident" for critical case changes
  3.7. Zoom
      • Feature/Setting: "Meetings API – List scheduled meetings" + webhook for updates
  3.8. Asana
      • Feature/Setting: "Tasks API" to create or update workflow steps related to schedules
  3.9. Trello
      • Feature/Setting: "Create Card" via API on new surgical events
  3.10. Salesforce Health Cloud
      • Feature/Setting: "Workflow Rules" to trigger outbound messages or alerts
  3.11. SAP SuccessFactors
      • Feature/Setting: Integration Center – Event-based scheduling updates
  3.12. Cerner Millennium
      • Feature/Setting: FHIR Scheduling API – "Appointment Update"
  3.13. Epic Systems
      • Feature/Setting: FHIR Endpoint – "Appointment Resource" monitoring
  3.14. Zapier
      • Feature/Setting: Trigger from "New Google Calendar Event" to action step: notification/email/sms
  3.15. HubSpot
      • Feature/Setting: "Workflow Automation" to send internal SMS or email
  3.16. Mailgun
      • Feature/Setting: "Messages API – Send" for customized notification emails
  3.17. Cisco Webex
      • Feature/Setting: "Create Meeting" trigger and message push via Webex API
  3.18. Microsoft Teams
      • Feature/Setting: "Incoming Webhook Connector" for real-time schedule posts
  3.19. AWS Lambda
      • Feature/Setting: Custom function triggered by S3/file/event update to relay notifications
  3.20. Google Cloud Functions
      • Feature/Setting: Event-driven function processing schedule changes and dispatching alerts
  3.21. Workday
      • Feature/Setting: Prism Analytics Workflow for HR and shift notification
  3.22. ServiceNow
      • Feature/Setting: "Flow Designer" to automate schedule-driven communications  

Benefits

  4.1. Reduces risk of missed or delayed anesthesiologist assignments.
  4.2. Enables proactive schedule coordination and rapid response to changes.
  4.3. Lowers administrative workload; enhances patient safety and operational efficiency.
  4.4. Improves compliance with regulatory and clinical communication protocols.