Workflow and Task AutomationPurpose
1.2. Validate attendance, log worked hours, monitor shift changes, and send compliance reports to administration.
1.3. Provide audit-ready documentation for regulatory compliance and workforce planning.
1.4. Reduce manual entry errors and administrative workload by syncing scheduling data with payroll and HR platforms.
Trigger Conditions
2.2. Update or change in shift schedules in the primary scheduling software.
2.3. Reception of new clock-in/clock-out data from timekeeping hardware.
2.4. Scheduled time window (e.g., daily at 11:59 PM, weekly every Sunday).
Platform Variants
3.1. BambooHR
• Feature/Setting: Webhooks for “Time Tracking Updated”; configure webhook at BambooHR API > Time Tracking > POST webhooks/bambooHR
3.2. Kronos Workforce Ready
• Feature/Setting: REST API “GET /timesheets”; set up triggers for timesheet updates via API using integrations dashboard.
3.3. Deputy
• Feature/Setting: “GET /shift” API endpoint; poll or listen for shift status and export as report.
3.4. ADP Workforce Now
• Feature/Setting: "Time Off & Attendance" API; configure event-based triggers for shift logs across departments.
3.5. When I Work
• Feature/Setting: “Schedules & Attendance API”; automate report delivery via POST to reporting API endpoint.
3.6. TSheets (QuickBooks Time)
• Feature/Setting: “Reports API” (GET /reports/timesheets); set up scheduled extraction through API.
3.7. Paycom
• Feature/Setting: “Time & Attendance Extract”; configure SFTP/API data pulls nightly.
3.8. Ceridian Dayforce
• Feature/Setting: “GET /attendance” API; event-driven pull using published integration events.
3.9. Zoho People
• Feature/Setting: “Attendance Reports” via API; configure workflow automation for exports.
3.10. Workday
• Feature/Setting: “GET /time_blocks” via Workday REST API; use API events for report creation triggers.
3.11. SAP SuccessFactors
• Feature/Setting: “Attendance Time Data (OData)”; automate data retrieval with OData query schedules.
3.12. Google Sheets
• Feature/Setting: Apps Script triggers; auto-generate and email report using “onEdit” or timed triggers.
3.13. Microsoft Excel Online (Excel for Microsoft 365)
• Feature/Setting: “Office Scripts” and Power Automate; schedule runs for workbook-based time data exports.
3.14. Slack
• Feature/Setting: Incoming Webhooks; send formatted report summaries to #admin or #anesthesia-teams.
3.15. Microsoft Teams
• Feature/Setting: Graph API “POST /chats/messages”; send automated summaries to team channels.
3.16. Twilio SMS
• Feature/Setting: “Messages API”; configure event-driven notifications for missed shifts or urgent coverage needs.
3.17. SendGrid
• Feature/Setting: “Mail Send API”; automate email dispatches of reports to HR and compliance officers.
3.18. AWS Lambda
• Feature/Setting: Scheduled triggers; process and transform data before uploading to secure storage.
3.19. Google BigQuery
• Feature/Setting: Scheduled “Data Transfer Service” jobs; aggregate large sets of shift and attendance data.
3.20. Monday.com
• Feature/Setting: “Workspaces Automations”; trigger updates and exports based on completed tasks or manual triggers.
3.21. Asana
• Feature/Setting: “New Task in Project” and “Custom Field Updated” webhooks; link time tracking with compliance follow-ups.
3.22. Salesforce
• Feature/Setting: “Platform Events”; automate record creation or update based on time-tracking input from integration partners.
Benefits
4.2. Delivers real-time visibility into staffing gaps or overtime.
4.3. Minimizes payroll inaccuracies and risk of regulatory non-compliance.
4.4. Enables proactive planning and instant escalation of shift issues.
4.5. Reduces risk of human error, offering complete auditable trails for each anesthesiology team shift.