Digital delegation of tasks for anesthesia care teams

Purpose

1.1. Enable automated assignment, updates, and progress tracking of perioperative tasks for anesthesia care teams to ensure protocol adherence, timely notifications, and improved workflow efficiency.
1.2. Minimize manual coordination, reduce clerical burden, and ensure that no critical step or documentation is missed throughout the surgical cycle, from pre-op assessments to post-op follow-ups.
1.3. Support regulatory compliance, facilitate rapid incident reporting, and improve collaboration among clinicians, nursing staff, and support teams.

Trigger Conditions

2.1. Scheduled surgery time entry in EHR
2.2. Preoperative checklist completion
2.3. Anesthesia consent form submission
2.4. Patient arrival to pre-op area
2.5. Physician or nurse note indicating task handoff
2.6. Update in patient vitals
2.7. Post-anesthetic recovery score reached
2.8. Incident/complication logged in intraoperative record

Platform Variants

3.1. Epic EHR
• Feature/Setting: Webhook/API for surgery scheduling, task completion, and care team messaging configuration.
3.2. Cerner Millennium
• Feature/Setting: CareAware Event Notification API for automating pre- and post-op task alerts.
3.3. Microsoft Teams
• Feature/Setting: Teams Bot Framework for automated task assignment messages and actionable notifications.
3.4. Slack
• Feature/Setting: Incoming Webhooks/Slack API for task delegation and status update channels.
3.5. ServiceNow
• Feature/Setting: Workflow Automations to track case progress and assign remediation tasks.
3.6. Twilio SMS
• Feature/Setting: Programmable Messaging API to alert clinicians about urgent perioperative events.
3.7. DocuSign
• Feature/Setting: API-triggered digital signature requests for anesthesia consents/tasks.
3.8. Asana
• Feature/Setting: Task templates with custom fields, auto-assignment via Asana API.
3.9. Monday.com
• Feature/Setting: Board Automations for dynamic task allocation and status sync.
3.10. Jira Service Management
• Feature/Setting: Automation rules for ticket creation and escalation workflows.
3.11. Salesforce Health Cloud
• Feature/Setting: Health Timeline API for event-driven updates and coordinated care reminders.
3.12. Google Workspace
• Feature/Setting: Google Forms/Sheets Apps Script for pre/post-op checklists and automated notifications.
3.13. Outlook 365
• Feature/Setting: Email Templates and Power Automate flows for scheduling and reminders.
3.14. Medtronic VitalSync
• Feature/Setting: Device integration API for real-time vital alerts and delegation triggers.
3.15. Philips IntelliVue
• Feature/Setting: Alert Notification Gateway for monitoring changes and initiating task handoffs.
3.16. PagerDuty
• Feature/Setting: Incident API for automated escalation of untimely critical anesthesia events.
3.17. Zoho Cliq
• Feature/Setting: Bots and workflows for instant delegation of pre-, intra-, and post-anesthesia tasks.
3.18. Smartsheet
• Feature/Setting: Automated task assignment via Smartsheet Bridge and row-level notifications.
3.19. AirTable
• Feature/Setting: Scripting block for status update and assignment automations.
3.20. BambooHR
• Feature/Setting: API for staff credentialing and shift handoff confirmation on anesthesia teams.
3.21. SAP SuccessFactors
• Feature/Setting: Workflow tools for automated onboarding of new anesthesia staff to task schedules.
3.22. Intercom
• Feature/Setting: Automated chatbots for anesthesiology care updates and team queries.

Benefits

4.1. Improves patient safety and compliance by minimizing missed steps and documentation errors.
4.2. Increases operational efficiency, reducing delays and administrative labor.
4.3. Enhances real-time visibility of workflow and accountability within the care team.
4.4. Enables prompt incident response and measurable process optimization.
4.5. Supports scalable multi-site anesthesiology operations and digital audit trails.