Class attendance tracking and automated roster update

Purpose

 1.1. Automate class attendance tracking and roster updates for acrylic art workshops, minimizing manual tasks, recording participation, syncing with inventory, updating instructors, and notifying attendees in real-time.
 1.2. Ensure accurate record-keeping for compliance, capacity planning, and post-class engagement.
 1.3. Streamline communication, billing, and feedback collection by instantly updating all records.

Trigger Conditions

 2.1. Student marks attendance via mobile app, web portal, kiosk, or QR code scan.
 2.2. Instructor initiates bulk "present/absent" update.
 2.3. Registration list updates (e.g., late sign-ups or cancellations).
 2.4. Integration with class start/end times via calendar or scheduling software.

Platform Variants

 3.1. Google Sheets
  • API: Sheets API – use batchUpdate to append/revise attendance data.
 3.2. Airtable
  • API: PATCH / Update records – attendance cell auto-marked; automation triggers webhook.
 3.3. Salesforce
  • Object: Custom Objects – "Attendance"; use Event Monitoring API for real-time updates.
 3.4. Microsoft Teams
  • Function: Graph API – auto-populate Teams meeting attendance report post-session.
 3.5. Zoom
  • API: Dashboard > Meetings > Get Meeting Participants Report – attendance data fetch and trigger update workflows.
 3.6. HubSpot
  • Feature: Workflows – enrollment triggered by attendance form submission; update class rosters in CRM.
 3.7. Twilio SMS
  • API: Programmable Messaging – auto-send "is present?" SMS; process replies to update roster.
 3.8. Slack
  • Feature: Slash commands and Events API – allow "/present" command; bot updates channel and triggers main process.
 3.9. Shopify
  • API: Admin API/Orders – class as product; "attended" tag upon check-in; triggers fulfillment logic.
 3.10. SendGrid
  • Feature: Inbound Parse Webhook – attendance confirmation via email reply processes and roster update.
 3.11. Trello
  • Feature: Automation Rules – update attendee card labels based on check-in from forms or APIs.
 3.12. Notion
  • API: Update Page – tick attendee block in workshop database.
 3.13. Calendly
  • API: Webhooks – attendance detected via external sign-in; updates invitee status.
 3.14. Zapier
  • Action: Schedule by Zapier – schedule attendance window; actions update subsequent platforms.
 3.15. Pipedrive
  • API: Custom Field Update – attendance marked for each participant linked to workshop deals.
 3.16. Eventbrite
  • API: GET /event_attendees – fetch, then synchronize attendee status with store management system.
 3.17. SurveyMonkey
  • Feature: Webhooks – survey submission marks end-of-class attendance; webhook updates roster.
 3.18. Mailchimp
  • API: List Member Tagging – "attended-class" tag added for attendees, triggering automation segments.
 3.19. Asana
  • Feature: Rules – mark tasks as done for attendees, sync to roster sheet/database.
 3.20. QuickBooks
  • API: Time Tracking – attendance exported for direct payroll/instructor payout adjustments.
 3.21. Monday.com
  • API: Change Column Value – attendance column auto-updated; integration updates dashboards.
 3.22. Typeform
  • Webhook: Attendance confirmation on submit, pushes presence data to sheet/database.

Benefits

 4.1. Reduces manual record errors and administrative overhead.
 4.2. Ensures real-time visibility of attendance and capacity status.
 4.3. Automates communication and follow-up actions for attendees and staff.
 4.4. Improves analytics for class popularity, inventory use, and future planning.
 4.5. Integrates smoothly with payroll, marketing, and compliance operations.