Workshop and Class Management Automation**Purpose**
1.2. Ensure accurate recording of material usage linked directly to class registrations and attendance, minimizing manual oversight.
1.3. Create seamless integration between class schedules, attendee counts, material kits allocated, and stock management systems.
1.4. Enable timely alerts and purchase order generation when materials fall below thresholds.
**Trigger Conditions**
2.2. Participant registration or attendee count update.
2.3. Check-in/attendance confirmed at class start.
2.4. Workshop completion logged by staff or instructor.
2.5. Manual deduction triggered for ad hoc workshop or replacement.
**Platform Variants**
• Feature/Setting: Inventory API – Configure to auto-update product stock on event webhook.
3.2. **WooCommerce**
• Feature/Setting: REST API Stock Endpoint – Adjust item quantities via POST after each class.
3.3. **Square**
• Feature/Setting: Inventory Adjustment API – Trigger on appointment/booking events.
3.4. **Zoho Inventory**
• Feature/Setting: Auto Update Stock API – Use linked CRM booking event to deduct materials.
3.5. **QuickBooks Commerce**
• Feature/Setting: Inventory Update API – Connect with class management system to deduct product units.
3.6. **NetSuite**
• Feature/Setting: Inventory Adjustment Record RESTlet – Trigger adjustment on booking confirmation.
3.7. **SAP Business One**
• Feature/Setting: Goods Issue BAPI – Called when class attendance list finalized.
3.8. **Microsoft Dynamics 365 Business Central**
• Feature/Setting: Inventory Transaction API – POST deduction related to workshop event.
3.9. **Lightspeed Retail**
• Feature/Setting: Inventory Levels API – Patch method called on booking trigger.
3.10. **Vend**
• Feature/Setting: Inventory API – Modify stock based on channel notification from class bookings.
3.11. **Cin7**
• Feature/Setting: Product Quantity API – Deduct set amounts when class starts.
3.12. **Fishbowl Inventory**
• Feature/Setting: Material Usage API – Schedule deduction based on external workshop triggers.
3.13. **Unleashed Software**
• Feature/Setting: Adjust Stock Quantity API – Use webhook from registration platform.
3.14. **Odoo**
• Feature/Setting: Inventory Adjustment Model – Deduct with linked event record processing.
3.15. **Oracle NetSuite**
• Feature/Setting: Inventory Adjust API – Post material deduction per confirmed class.
3.16. **Airtable**
• Feature/Setting: Record Update API – Change inventory values using script when form entry occurs.
3.17. **Salesforce**
• Feature/Setting: Custom Object/Inventory API – Automate update from class management app via Flow.
3.18. **Monday.com**
• Feature/Setting: Boards API – Material deduction reflected per pulse (class) completion.
3.19. **Google Sheets**
• Feature/Setting: Sheets API – Cell update for material counts based on event trigger.
3.20. **Xero Inventory**
• Feature/Setting: Inventory Tracking API – Decrement product units on booking completion.
3.21. **TallyPrime**
• Feature/Setting: Stock Item Alter API – Deduct set number of units after class finalization.
3.22. **Slack**
• Feature/Setting: Incoming Webhooks – Notify inventory updates in channel after deduction API call.
3.23. **Mailchimp**
• Feature/Setting: Notification Function – Send automated inventory low alert to stakeholders.
3.24. **Trello**
• Feature/Setting: Card Custom Field Update – Log deduction in board for workshop classes.
**Benefits**
4.2. Prevents overbooking/material shortages by aligning inventory with registration data.
4.3. Automates low-stock notifications, reducing risk of missed re-orders.
4.4. Supports reporting and analytics for workshop profitability and material planning.
4.5. Scales seamlessly with business growth and class volume, maintaining accuracy.