Purpose
1.1. Automate delivery of event schedules and booking confirmations for artist workspace members and clients.
1.2. Ensures members receive timely, accurate automated updates of their reservations, helping manage studio resources, session attendance, and studio usage.
1.3. Facilitates automated communication, enabling workspace admins to reduce manual effort and minimize errors in the notification process.
1.4. Automates centralization of schedule data and confirmation tracking to support efficient workflow management in an artist-focused environment.
Trigger Conditions
2.1. An artist reserves or books workspace or event via online form, calendar, or admin system.
2.2. Event schedule is published, updated, or cancelled in the scheduling platform.
2.3. Workspace admin confirms memberships or new studio events.
2.4. Payment for reservation completes automatically via integrated payment gateway.
Platform Variants
1. Twilio SMS
• Feature/Setting: Automate sending of booking confirmations as SMS using Programmable Messaging API (`Messages -> Create Message`). Sample: Use `POST /2010-04-01/Accounts/{AccountSid}/Messages.json` with booking details.
2. SendGrid
• Feature/Setting: Automate dispatch of schedule details via Transactional Email API (`Mail Send`). Sample: Use `/v3/mail/send` endpoint with schedule or confirmation template data.
3. Mailgun
• Feature/Setting: Automates confirmation notifications using Mailgun Messages API (`POST /v3/{domain}/messages`). Configure template variables for each event.
4. Gmail API
• Feature/Setting: Automate sending workspace confirmation emails using `users.messages.send` endpoint. Use RFC2822-encoded booking content.
5. Outlook (Microsoft Graph)
• Feature/Setting: Automate email confirmations via `sendMail` API (`/me/sendMail`). Automate event reminders using calendar API.
6. Slack
• Feature/Setting: Automate direct messaging in workspace channels via Slack API (`chat.postMessage`) on new schedule or booking.
7. Discord
• Feature/Setting: Automates schedule/confirmation announcements via `Create Message` endpoint in artist workspace channels.
8. Telegram
• Feature/Setting: Automate notifications using Bot API (`sendMessage`) on user-specific or group chat for instant alerts.
9. WhatsApp Business API
• Feature/Setting: Automate sending booking confirmations via `/v1/messages` endpoint with event details.
10. Zoom API
• Feature/Setting: Automate meeting link confirmations via `meeting:created` webhook and `Send Invitation` API.
11. Google Calendar API
• Feature/Setting: Automate event reminders using `events.insert` and `events.watch` for schedule monitoring.
12. Calendly
• Feature/Setting: Automated confirmation emails using Calendly Webhooks (`invitee.created`) to trigger notifications.
13. HubSpot
• Feature/Setting: Automate workflow emails or SMS on event booking using HubSpot Workflows API.
14. Salesforce
• Feature/Setting: Automate custom notifications using `Process Builder` and `Email Alerts` for workspace bookings.
15. ActiveCampaign
• Feature/Setting: Automate event confirmation campaigns using Automations triggers and `POST /api/3/contactEmails`.
16. Zoho CRM
• Feature/Setting: Automated event follow-up mails using Workflow Automation in Zoho CRM.
17. Airtable
• Feature/Setting: Automate schedule changes and confirmations using Automations feature to send email via integrated email service.
18. Webex
• Feature/Setting: Automated schedule messages via `/messages` endpoint to space members when an event is booked.
19. Microsoft Teams
• Feature/Setting: Automate announcements and reminders with Graph API (`/chats/{chat-id}/messages`).
20. Stripe
• Feature/Setting: Automate confirmation after successful booking payment via Stripe Webhooks (`checkout.session.completed`).
21. Pabbly Connect
• Feature/Setting: Automate connecting scheduling tools to communication platforms for automated confirmation flows.
22. Zapier
• Feature/Setting: Automate multi-step workflows for event booking, email, SMS, and CRM notification with “Zap” triggers and actions.
23. ClickSend
• Feature/Setting: Automate SMS or email confirmations via API (`/v3/sms/send` or `/v3/email/send`).
24. OneSignal
• Feature/Setting: Automate push notifications via `/notifications` API for event schedule updates.
25. Intercom
• Feature/Setting: Automate sending custom event confirmation messages using Conversations API (`/messages`) to users.
Benefits
4.1. Automates repetitive communication tasks, reducing administrative workload.
4.2. Ensures all booking and schedule data is centrally managed and automatically notified.
4.3. Enhances accuracy through automated delivery, minimizing manual error rates.
4.4. Supports instant, automated communication across multiple channels for workspace members.
4.5. Easily scalable for growing numbers of artists, bookings, and automated workspace events.
4.6. Enables tracking and audit of automatored confirmation flows for enhanced business insight.
Workspace & Membership Admin