Tracking attendance for classes or residencies

Purpose

1.1. Automate the end-to-end process of tracking, recording, and reporting attendance for classes or artist residencies.
1.2. Ensures seamless, real-time data capture, reduces manual errors, automates notifications, and enables actionable analytics for workspace administrators.
1.3. Provides automated attendance logs, compliance reporting, and membership management integration to optimize studio operations.

Trigger Conditions

2.1. Automatedly triggered at scheduled class start/end times.
2.2. Instance triggers upon participant login/sign-in event.
2.3. Automates when QR code/RFID scan is detected or upon submission via web form/mobile app.
2.4. API webhooks or inbound trigger from integrated learning management systems, calendars, or chatbots.

Platform Variants

3.1. Google Sheets
• Feature/Setting: Automate record addition via Sheets API (spreadsheets.values.append).
3.2. Microsoft Excel Online
• Feature/Setting: Use Microsoft Graph API to automate row insertion (excel/worksheets/{id}/tables/{id}/rows/add).
3.3. Airtable
• Feature/Setting: Automates new record creation via Airtable API (POST /v0/{baseId}/{tableName}).
3.4. Salesforce
• Feature/Setting: Automated Case/Event creation using REST API (POST /services/data/vXX.X/sobjects/Event/).
3.5. HubSpot
• Feature/Setting: Use Engagements API to automate activity and note logging.
3.6. Zoho CRM
• Feature/Setting: Automate Leads or Activities module update via Zoho CRM API (POST /crm/v2/Leads).
3.7. Trello
• Feature/Setting: Automatically add or update cards using Cards API (POST /1/cards).
3.8. Slack
• Feature/Setting: Automates channel message posting using Slack Incoming Webhooks.
3.9. Google Calendar
• Feature/Setting: Event creation/updates automatedly via Calendar API (POST /calendars/{calendarId}/events).
3.10. Zoom
• Feature/Setting: Automate meeting participant reporting using Zoom Reports API (/report/meetings/{meetingId}/participants).
3.11. Eventbrite
• Feature/Setting: Automatically sync attendance data via Event Attendee API (GET /v3/events/{event_id}/attendees/).
3.12. Mailchimp
• Feature/Setting: Automate email notifications or RSVP follow-ups using Campaigns API.
3.13. QuickBooks
• Feature/Setting: Automatedly track billable sessions with QuickBooks Time API.
3.14. Jotform
• Feature/Setting: Automate data collection and submission notifications using Form Submission Webhooks.
3.15. Asana
• Feature/Setting: Automate creating/assigning tasks when attendees confirm presence via Asana Tasks API.
3.16. Notion
• Feature/Setting: Automated attendance database entries using Notion API (POST /v1/pages).
3.17. Typeform
• Feature/Setting: Automate capturing check-ins with Responses Webhook.
3.18. Discord
• Feature/Setting: Automate attendance pings or logins with Discord Bot API (POST /channels/{channel.id}/messages).
3.19. SMS/Voice using Twilio
• Feature/Setting: Automate attendance confirmation with Programmable SMS API (POST /2010-04-01/Accounts/{AccountSid}/Messages.json).
3.20. Monday.com
• Feature/Setting: Create automated items via Monday API (mutation { create_item }).
3.21. Google Forms
• Feature/Setting: Automate attendance capture and response export using Forms API.
3.22. Power Automate
• Feature/Setting: Automator triggers for SharePoint List entries on form submissions.

Benefits

4.1. Automates attendance capture for faster, error-free recordkeeping.
4.2. Automated notifications reduce no-shows and enhance engagement.
4.3. Automator enables instant analytics, compliance and reporting for residents/members.
4.4. Easily scalable—automation expands with classes, reducing manual admin load.
4.5. Integrates and automates data flow with broader arts studio admin systems for unified operations.